SRM Classic - Automatic PO creation in R/3 only for PReqs based on catalogs

[Former Member]

Dear Experts,

in SRM 7.0 Classic Scenario, i am facing the following question w.r.t. automatic PO creation on the R/3 side:

Is it possible to have automatic PO creation in R/3 only for those purchase requisition items, that are based on shopping cart items from a third party punch out catalog?

The idea is, that the requisitioner on the SRM EBP side shops in a catalog. Once the the SC is approved and the purchase requisition is created in the R/3 system, automatically a PO should be created based on that PReq. This would save the time for the buyer, who do not need to pay attention to this document, because the purchase from the catalog guarantees the buyer, that the already pre-agreed conditions are getting applied.

But PReqs that are based on Free Text shopping cart EBP items must not be taken into account for the automatic PO creation.

Is there a way to distinguish between the catalo-based and the non-catalog based PReq positions?

Thank you.

[Former Member · Accepted solution]

Hi Dima,

What you are looking for is a standard feautre in SAPSRM. When the buyer selects an item from catalog for a shopping cart, the system takes the vendor as fixed vendor and it creates a purchase order directly unless you have configured the product to go through sourcing cockpit.

Thanks and regards,

Ranjan

[Former Member · Accepted solution]

Hi Ranjan,

thank you very much for the quick answer.

Our process is, that a requisitioner (not the buyer) shops for items (catalog items and free text items) in EBP. Than, the SC undergoes an approval process in SRM and after that, a purchase requisition gets created automatically in R/3.

The requirement now is, to have PO created automatically for those purchase requistions, that are based on catalog shopping cart items.

But the purchase requisitions that are based on free text SC items should not be taken into account for the automatic PO creation.

Is there a way to achieve that split?

Thank you.

[Former Member · Accepted solution]

Hello,

Use the following configuration to create PO from SC if the SC has complete source of supply information:

Define Objects in Backend System (Purch. Reqs, Reservations, Purch. Orders); External Proc = Purch Order if item data is complete otherwise PReq

Now, you have few options to deal with free text, either dont allow requestor to enter a fixed supplier in SC or use DOC CHANGE Badi to change the fixed supplier to preferred supplier for free text.

Hope this resolves.

Ashutosh

[Former Member · Accepted solution]

Hello Ashutosh,

thank you very much for that idea!

I would have the following question w.r.t. to such configuration:

If i configure that the PO creation for complete SC should happen for a certain purchasing group, would it be somehow possible to arrange that when a Catalog item is put into the shopping cart, that only that certain purchasing group gets defaultet? (the idea behind this is, to leave the free text shopping carts to already known purchasing groups and to keep the purchase requisition as the backend object for this configuration. And additionally to create new purchasing groups, that should be linked to the catalog purchases and to POs as the backend objects).

Thanks again for the help!