SES Approver question (DSN implementation)

[janinaflorian]

Hi All,

We have below query, if SES approver can be mapped in Ariba Network, I saw below information from CIG overview guide and it is saying that the approver field has a limit of 14 characters. We need to map this field into AN, so that it flows automatically when the supplier creates the service entry sheet and in ECC it should be mapped to a standard SAP field in the SES document. Where is the SES Approver field picked from in AN as of now? Can it be picked from a custom PO field? Can it be populated in ECC and just show as a value in Ariba Network?

Let me know if you have clarifications. Thanks.

https://help.sap.com/viewer/63a2629582ae40f1b7ff0f8b9b9b1c6f/2011/en-US/342bcc5ee21b48fa94a0e83c4b03... (Page 120)

[Prem_Tracz]

Hello,

Approver field on SES is here when supplier submits the document is here:

As you can see it is blank and expects some values. There is no validation on these fields.

If you are asking if it is possible to map/copy a requester/approver from PO custom field to SES - it may be possible.

But SES customisations are outside of DSN standard offering. You need to scope additional services from SAP to implement such a logic.

Last question I have for you.. PO reference number is send in SES message to SAP.

Cant you implement custom logic to pick up the approver from the PO in SAP?

Regards

[janinaflorian]

Hi Prem,

A few clarifications:

For your question: Cant you implement custom logic to pick up the approver from the PO in SAP?

- A custom logic can be implemented in SAP. Then some coding needs to be done to map the field in the IDOC.

If you are asking if it is possible to map/copy a requester/approver from PO custom field to SES - it may be possible.

- Just to clear this statement, meaning if the service PO coming from ECC has an approver field, is it possible to create a field in Ariba? Also, can we map the approver in the service PO coming from ECCn when the vendor creates the SES? meaning the fields in "Approver" shown in your screenshot will have a value and value is display or read only?

[Prem_Tracz]

"- Just to clear this statement, meaning if the service PO coming from ECC has an approver field,"

You can create a custom field on Purchase Order, not an approver field. Such a custom field will be a free text and will not have any other functionality besides being a piece of information. To learn more about how to add custom information to your PO, see CIG mapping guide.

"also, can we map the approver in the service PO coming from ECCn when the vendor creates the SES?"

Only SAP Services can do such a mapping (assuming it is feasible). Partners do not have access to do that. Such a mapping requires a custom SOW from SAP Services because it is not included in DSN Scope.

"meaning the fields in "Approver" shown in your screenshot will have a value and value is display or read only?"

This requires feasibility assessment from customisation creator - I am not sure myself. What you can definitely do for example via a customisation (based on what I have seen in the past) is to create a dropdown list and force supplier to select an approver from the dropdown list.