Public bidding scenario?

[Former Member]

Dear Experts,

There is a business scenario where the client requires fresh bidders for his bid invitation? He does not want to engage existing bidders present in SRM system? He does not have any ROS (registration of Supplier) system for registration of fresh suppliers/bidders?

He does not want to use OPI to access third party supplier directory to invite fresh bidders.

Could you please comment on how to achieve further with the given constraints?

Your feedback is highly appreciated.

Thanks and regards,

Ranjan

[Former Member]

Bidders are not mandatory when publishing an RFx. You could define the RFx Publication Type as "Public RFx". However, ONLY users (bidders) who have access to the SRM system are able to access the RFx.

[Former Member]

Dear Experts,

How we can invite fresh bidder for a public bid invitation? Say, the client does not have any ROS system or has not configured OPI.

Can we in such cases use the supplier self registration in SRM system like user registration? Since Bidders have anyway to be created in SRM system, could we visualize a scenario as below?

1. The bid is published.

2. The interested parties visit the buyer's website and see the public bid.

3. Request for registration.

4. Workflow (standard if available, or custom developed) is activated.

5. A task does appear for the approval of the bidder in the purchaser inbox.

6. The purchaser approves the bidders.

7. The bidder is created and notified via e-mail informing the access data.

8. The bidders now submits the bid against the public bid.

Can we design such a process?

Thanks and regards,

Ranjan

[Former Member]

Hi Ranjan,

Any update about this process? I am also having similar requirement.

Regards,

Prasanna

[Former Member]

Hi

1.Buyer creates BID Invitation in SRM.

2.In std. SRM you than may provide guest login to vendors.

3.If vendors are interested they may contact business user.

4.User creates a valid user details.

5.Vendor access the Bid invitation & submits

I Guess to make further simple you may publish a PDF document of BID Invitation in company's existing website & request interested vendors to get a authenticated logon details to participate bidding from buyer.

Sandip

[Former Member]

Hi Prasanna,

I get to know that there is a workflow for enabling public bidding scenaro. Below are the steps for the business process in general,

1. As a buyer, you publish the Bid Invitation.

2. The potential bidders see your Bid invitation in portal.

3. They use guest login and register for the bid submission.

4. On registration, the workflow is triggered for the buyer.

5. The workflow task guides the buyer to create a Business partner for the bidder in the SRM system.

6. The bidder is notified of the user details.

7. Now, the bidder can submit his bid.

8. Finally, the buyer can award the deal to a particular bidder.

Regards,

Ranjan