Proforma Invoice option in AN

[former_member746072]

Writing you in regards to a requirement from client that the Proforma invoice to be submitted through Supplier Portal for Advance payment to Vendor. As per our knowledge this option is not available in Supplier portal and the same has been discussed with client, but as per their requirement they want this feature.

Could you please check for a work around solution in order to accommodate the client requirement.

[sveabecker]

Welcome and Thank you for visiting SAP Community to get answers to your questions. Please add more details to your question, e.g. you can also add a screenshot. With that, you can reach a broader range of experts to get your question answered. I also recommend to do this tutorial https://developers.sap.com/tutorials/community-qa.html

The more details you provide, the more likely it is that members will be able to assist you.

Finally, if you're hoping to connect with readers, please consider adding a picture to your profile. Here's how you do it: https://www.youtube.com/watch?v=F5JdUbyjfMA&list=PLpQebylHrdh5s3gwy-h6RtymfDpoz3vDS. By personalizing your profile with a photo of you, you encourage readers to respond.

Regards, Svea

SAP Community Global Moderator

[Prem_Tracz]

Hello,

Advance Payment document usually is kept in SAP ERP as a process.

Customers usually issue advance payment from ERP to supplier. When supplier submits an invoice over Ariba Network, SAP ERP makes sure to balance all transactions out before the payment.

What some customers like to do is to send a custom field on purchase order, simple free-text field like:

Advance Payment=yes ; amount (XX INR) for example.

As an information for the supplier.

What else can be considered is adding a custom mandatory field on invoice document called:

Advance Payment/Proforma invoice=Yes/No

If Yes, you can implement special handling logic in ERP prior parking/posting of the invoice.

[former_member746072]

Hi Prem,

Thank you for replying the question. Can you please clarify on below questions.

If my PO value is Rs.100/- and proforma invoice is raised for the Rs.100/-. After GR is created will the Ariba system be able to differentiate between the Proforma invoice and Original invoice ? As Proforma invoice must only contain price and not quantity hence how will the supplier be able to share the original invoice post sharing pro forma invoice.,

[Prem_Tracz]

Sorry for a delayed reply.

No system will not be able to tell pro forma invoice from original invoice.