Posting Invoice and Credit Memo in a single transaction on AN

[former_member699643]

Dear Team- Need to check feasibility or ways to handle below situation in Ariba Network:

In case of return/damage/shortage scenario, post quality inspection the exact quantity accepted by the client is determined. Basis which then MIRO posting is being done and using invoice reduction concept in SAP, system post two accounting documents- Normal Invoice Accounting document and invoice reduction accounting document which accounts to overall credit memo which supplier should submit.

basis the above setting in SAP, client expectation is when Supplier submits invoice on AN, he/she should submit both invoice document as well as credit memo in one transaction and when it posts in SAP system, basis my GR document # reference system will determine the invoice is for damage/shortage/return scenario.

Please help with your inputs, if it is possible to handle this in AN

[Prem_Tracz · Accepted solution]

Hello,

On Ariba Network supplier needs to:

1) submit an invoice for the full quantity

2) right after that, submit a second document (credit-memo) that states the quantity that was rejected

Second document creates a debit memo on SAP side which is what you call "invoice reduction accounting document".

Both invoice and credit memo can reference GR document # (supplier can select the GR against respective PO upon creation of invoicing document).

To be able to automate and have everything at one go via a single document as you described - this is not available in the system at moment.

[former_member699643]

Hi Prem- thanks a lot. We had a similar understanding, thought to get your view too on it.

Thanks,
Sandeep