Park Invoice in Ariba Network until the GRN has been done.

[Saksham_11]

Hi Team,

As per the Business scenario & as a legal practice, the supplier needs to submit the invoice at the time of Ship Notice creation.

But if the Invoice is GR-based then it gets failed on the SAP side.

Is there any possibility we can hold the invoice in Ariba Network & after the GRN has been done, the invoice should flow to the SAP side.

[Saksham_11]

Hello Prem,

The scenario you mention is already applicable in SAP, but what the customer requirement is

01 - A supplier should not have 02 separate i.e. ASN & Invoice transactions to execute through DSN, since as per current practice being followed by most of the organizations that supplier needs to raise an invoice and attach the same during the dispatch of the material i.e. ASN should have the feature to contain the Invoice entry also.

02 - If we cannot make 01 forms for ASN & Invoice then the supplier should be able to raise an invoice to an organization as soon as he/she has submitted ASN, instead of waiting for GR to be done and the invoice which supplier has raised should get parked in S4 Hana instead of generating an error for GR based invoice scenario and once GR has been done a user/organization should be able to process that invoice for release and payment process.

So, in the scenario where they would have received short of the material or partial order, an organization will still process the complete GR and then a credit/debit memo will be raised for the remaining quantity.

03 - If we have asked the supplier to submit the invoice as an attachment during the ASN Submission and then the user will proceed forward to manually generate the invoice w.r.t Invoice attachment upon successfully GR. A Supplier should be able to receive the update of the same in the Ariba Account and also should be able to view the payment status of the invoice.

04 - If there is any possibility that the Invoice get hold in our Ariba Buyer Network Account and from there the user can re-process the invoice again once the GR has been posted in SAP S4 Hana.

Please let us know your comment or any workaround/solution on the same.

Thanks & Regards

[Prem_Tracz]

You can allow invoicing for suppliers only if GR is done in SAP. Would that work for you?