mass resend of purchase order

[S_Agarwal]

Background: We have situations where the company address changes. So , this means the address invoice address in the purchase orders are changed as well.

Once the address is changed , it's reflected in all the POs immediately in Ariba buying. But the problem is that old POs ( which are still to be invoiced) have to be manually resent to the suppliers.

Currently the buyers manually resend the purchase orders to the suppliers. Is there any way to do a mass resend of purchase orders to suppliers ? If not , do you have any work-around ?

Regards,

Saurav Agarwal

[Harish_Vatsa]

Dear agarwalsaurav,

To do a mass resend of purchase orders to suppliers, follow these steps:

1. Go to the "PO" tab in Ariba buying and click on the "Download" button.

2. Select the search criteria that apply to the POs that need to be resent such as date range, supplier, or status.

3. Download the report as a CSV file.

4. Open the CSV file in a spreadsheet program such as Excel.

5. Filter the POs that need to be resent based on the criteria that you used in the search.

6. Copy the filtered POs and paste them into a new Excel document.

7. Save the new Excel document as a CSV file.

8. Go back to Ariba buying and click on "Import".

9. Upload the new CSV file that contains the filtered POs.

10. A confirmation message will appear stating that the POs have been resent to the suppliers.

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Kind Regards,

[S_Agarwal]

Hello Experts,

Please confirm if this is possible.

Regards,
Saurav Agarwal

[S_Agarwal]

Hi harishvatsa

Thanks a lot for your response on this.

Could you please clarify point 1 and 8 in more details ?

point 1) I am not sure which PO tab or download option you mean

point 😎 is it any import task under data import/export ( core admin)?

Regards,

Saurav Agarwal