Invoice Retention- India

[former_member699643]

Need your support to understand more details on below points:

1. How long invoice transactions stays on Ariba Network- Buyer & Supplier account?
2. After completion of the prescribed retention period, what are the ways client can access the invoice data??
3. Any attachment with the invoice data, how long those attachment such as Invoice document, support document and others will be available on AN- buyer & supplier
4. What is the archival process and strategy?

[Prem_Tracz · Accepted solution]

1) As per https://support.ariba.com/item/view/140173

Under SAP Ariba's data retention policy for suppliers, Ariba Network may delete transactional documents after 18 months to reduce the volume of data stored on Ariba Network. Transactional documents expire and are deleted in groups. All documents related to a purchase order expire when the most recent document in the group reaches 18 months old. Each time a new document related to the purchase order is sent, Ariba Network resets the 18-month expiration clock to 0 days. For example, if you receive a purchase order on day 1, and you issue an invoice against the purchase order one day short of 18 months, the 18-month clock resets to 0. If no other document is generated in relation to the purchase order, the purchase order and invoice expire 18 months after the invoice is generated.

2)

Embedded archiving service on Ariba Network is provided to all buyers free of charge by trust weaver. Retention for India for documents is 9 years.

This service needs to be enabled of course to be used. Otherwise customer can setup his own archiving service instead.

3)

Attachments are retained as well.

4)

see answer 1)