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How is invoice credit and debit being handled in DSN?

janinaflorian
Participant
0 Kudos

Hi Experts,

We'd like to ask on how the following

1. Debit Memo

2. Credit Memo

3. Line Item Subsequent Debit and Credit with price adjustment

are being handled in Ariba Network? Do we have best practices? If the vendor sends any of mentioned document in Ariba Network, what is the expected status to be shown?

We checked in the community and the information we saw is regarding "returned" status. Aside from this does Ariba Network support more?

Thank you.

Accepted Solutions (0)

Answers (1)

Answers (1)

Prem_Tracz
Product and Topic Expert
Product and Topic Expert
0 Kudos

Hi,

debit and Credit memo can be created by supplier at any time as long as business transaction rules allow that.

following business rules need to be enabled to allow that:

The transaction rules will only appear when the below rules are enabled in the buyer's account:

  • Allow suppliers to send line-item credit memo.
  • Allow suppliers to send line-item debit memo

If you do not see these rules, you may need to turn on the feature with ID NP-17504.

Subsequent debit/credit is functionality of SAP and has nothing to do with Ariba Network, supplier does not really care if there is subsequent debit/credit flag or not when posting an invoice.

janinaflorian
Participant
0 Kudos

Hi Prem,

Additional question on this, if Subsequent debit/credit is not created in Ariba Network can it be created in SAP? (I'm leaning on the answer as yes because of your answer above "Subsequent debit/credit is functionality of SAP and has nothing to do with Ariba Network"? What is the impact on the invoice in Ariba Network if the Subsequent debit/credit will not be sent?

Thanks!

Prem_Tracz
Product and Topic Expert
Product and Topic Expert
0 Kudos

You need to consider overinvoicing of a PO.

Subsequent debit/credit allows you to post additional invoice against an already invoiced PO.

If your tolerances are configured to low values like 0% 1%, your supplier will not be able to send additional invoice against already invoiced PO, and you will not be able to leverage subsequent debit/credit in SAP because invoice will not reach the system..

So you need to consider removal of tolerances if you want to have a possibility of using subsequent debit/credit.