Would like to check about the common approach and strategy to cutover purchase orders for suppliers in Deploy stage? Kindly take note the suppliers may only have standard account.
Thanks for your sharing.
Hello Thian Soon!
I would share with you our experience for our deployment. Consider that our client was moving from the previous ERP of the Main Company to their ERP (carve out), deployment occurred in the new Greenfield enviroment.
Most of the suppliers were already present in previous ERP, so first of all we migrated in the new ERP their master data, executed MASS tcode to load the email addresses and loaded Suppliers in customzing as well (Enable Vendors section). In Go Live that occurred in a non-working Weekend, we loaded all Suppliers mentioned above + all previous purchase orders from the old ERP. we configured and executed changes in header just to re-trigger the PO and let the system send the emails to suppliers. Most of them were using Standard account, so for helping purpose we set an Hyperlink with Supplier Manual in the email body for suppliers (set in Ariba Network, Supplier email section) so that upon receiving the PO email they would also have guidance to what to do.
Currently we are in Post-GO LIVE, and we are covering Supplier support as well. Most of the request are related to common issues already in the Supplier Manual. Only in few cases, where suppliers were already using Ariba Network with different Client, asked some clarification regarding the access (due to standard account, the access is still via email). Some others were Premium users, so were easier to them to manage the new client.
hope our experience tip here will help you on the same!
also for our project we got 2 waves, W1 for DSN and W2 for all Ariba Sourcing Suite with SLP integrated as well. Consider that in W2 with SLP you will have already in place the CIG integration infrastructure: you need only to add a new project in CIG under Ariba Soucing type.
Apart of this, most of the configuration are needed on Ariba Sourcing Suite directly: ensure to have all the mandatory information needed for the integration with S4. Set the mapping for both info inserted by supplier in Registration Questionnaire and internally inserted in Internal Registration Questionnaire (this task will take a bit of time, since manuals are not perfectly clear on which mapping use to aliment which field in S4, just a matter of testing).
Then maintain all the parameters in SM Administration in order to set the main configuration.
Finally, I suggest to keep most of the available deployment time on Integration Test: you may need to test all the scenarios, from as "clean" supplier master data sent to S4 to a supplier master data that you may have migrated in Ariba in order to have systems aligned for the GO LIVE.
Those are just some key points, ensure to follow the implementation guidelines 🙂
Have a good project!