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DSN - Cancel Shipping Notice Process

TSoon
Participant
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349

Hi experts,

Good day! Have some questions related to Shipping Notification Cancellation.

Below is the scenario where PO is confirmed and shipping notification is created fully. Then, the business change the PO line item with qty increased, eg. from 10pc to 12pc. The Standard Account Supplier will then receive email for the PO change. Supplier will then create a new PO confirmation for the new order qty (12pc), and then create a shipping notification for the 12 pc as well.

Since there is a previous shipping notice sent, on the ERP side, there will be 2 Inbound Delivery Documents received.

Questions:

1) What are the common practice for cancellation of the IBD doc?

a) Buyer cancel the IBD doc in SAP ERP; or

b) Supplier to cancel the Shipping Notification from Ariba.

2) When the IBD get cancelled from ERP side, will the attachment of the IBD doc get removed from the system as well?

Thanks.

TS

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Answers (1)

Answers (1)

dennis_phyo
Product and Topic Expert
Product and Topic Expert
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1) What are the common practice for cancellation of the IBD doc?

a) Buyer cancel the IBD doc in SAP ERP; or

b) Supplier to cancel the Shipping Notification from Ariba. You should cancel from the leading system. If the leading system is to trigger IBD creation is DSN. Then cancellation should start from DSN.

2) When the IBD get cancelled from ERP side, will the attachment of the IBD doc get removed from the system as well? When IBD is deleted, the link to attachment is gone. But the attachment file might still be in the table; but hard to trace back without the link from IBD doc. So, its best to cancel ASN from leading system to cancel IBD. Then, attach file again with subsequent posting of ASN.

TSoon
Participant
0 Kudos

Hi Dennis,

Additional question. If the cancellation is from the DSN which lead to cancellation of IBD in the ERP system, the attachment with the the IBD document will also be removed as well from SAP, or it is still resides in SAP ERP.

Thanks.

TS