Delete BP (Vendor) after a PO created in SUS

[Former Member]

Hello,

We've created a BP in SUS and now we need to delete the BP. But we cannot delete the BP while there is a PO created for the supplier. How can we delete the PO completely, so we can then remove the BP?

Thanks,

Matt

[Former Member · Accepted solution]

Is there a way to archive 1 PO (or by vendor) and not all the rest? I don't want to archive all my recent POs for every vendor, just to delete this one PO.

Thanks,

Matt

[peter_novoth · Accepted solution]

Hi Matt,

as also Dean described, you will need to archive the PO.

Short background: when you use a business partner in a document, there will be an entry created for this partner in the table CRMD_PARTNER. The business partner cannot be deleted, till this entry is there. With the PO archiving the CRMD_PARTNER entry will be deleted from the database, so you will be able to delete the vendor.

In the Wiki you can find a document how to archive a SC:

http://wiki.sdn.sap.com/wiki/display/SRM/HowtoArchiveaShopping+Cart

For archiving the PO you will need almost the same steps, beside of the business object, which is BBP_PO for the PO archiving.

In the SARA when you create a variant, there is a possibility to give an interval of the POs, so you will be able to archive the only PO you need.

Regarding the Vendor:

Once the PO is archived, you can delete the Vendor with the administrator user via the Browser under the "Manage Business Partner" (BBPMAININT).

Regards,

Peter

[Former Member]

Dean - Thank you! Your suggestion was correct. I followed the steps detailed in the 2nd post and was able to remove the PO.

Thanks again.

Matt

[dean_hinson2]

Hello Matt,

I beleive what you need to do is some archiving. Just you would do in R/3, yuo would have to archive and delete the P/O and then you might be able to delete the BP. However, I think you might have to archive the BP as well.

I hope this information is helpful. We have not done any archiving in our SRM 5.0 system, so I cannot readily tell exactly what objects you would use in the SARA transaction. Try this link...[Archiving Documents|http://help.sap.com/saphelp_srm50/helpdata/en/15/c9df3b6ac34b44e10000000a114084/content.htm]

Regards, Dean.