Custom Form Attachment - Can this be sent to a supplier?

[sgreer]

When creating a custom form, we add an attachment section into the form for various documents. The reason for that is so the supplier can retrieve the necessary documents and that the user does not need to add them onto the checkout screen.

I was testing and noticed that when adding an attachment to a custom form it did not go to the supplier. How do I get that attachment from the form to a supplier? Is that possible?

[matthew_hawk]

Hi Scott, there is currently an open code correction looking to resolve this issue (GB-23622) in an upcoming monthly release. I'd suggest submitting a case with SAP Ariba customer support to have your case linked with this code correction, which allows you to receive updates on when the fix is planned for deployment.

After the fix is implemented, the Visible to seller toggle on the attachment widget on the form design (built in the guided buying forms builder) determines whether the supplier receives the attachment on the purchase order on SAP Business Network.

All attachments added through a guided buying line-item form are automatically added to the requisition line item Attachments section, but with the current issue, ones that are added through form attachment widgets marked as being visible to the seller are not sent to the SAP Business Network.

[sgreer]

That is great, Matt. Thank you! I tried to find details on GB-23622 but could not find any details about it. Do you know where I would find some details about timing, etc.? I looked in the release calendar but didn't see details about future releases.

[matthew_hawk]

When you submit a case with SAP Ariba customer support, mention GB-23622 in the case details to have your case linked with the code correction. Once this linkage is established, you'll be kept up-to-date on when the fix is planned for implementation.

[melissametropol]

Hello Scott,

I believe that this is currently not available in the Business Network visible to the supplier. The attachment field of a Requisition is a form widget, so it can only be viewed in the form details at the line-item level.

This help document may offer a different option to customize invoicing or GB forms in a way that works with Business Network integration for the supplier https://help.sap.com/docs/ARIBA_PROCUREMENT/855d3e61ce304b1cb81987bdc5322911/371caf25629c45208b1f4b6...

Thank you.