Ariba Contracts Cumulative Approved Budget amount approvals

[velayudham]

Hello Team,

I wanted to check if anyone is able to setup/customize the Contract Approvals in the manner below. Currently in Ariba, when a Contract Workspace (CW) is created for lets say $5M Approved Budget amount, it goes to 4 approvers based on the approval limit. When this CW goes for an amendment for another $1M, the total Approved Budget amount now will become $6M. As per the standard Ariba functionality, all 4 approvers who approved the initial version will again need to approve the CW. Can some one please tell us if any of you have seen/worked on the below scenarios and how it was achieved.

1. Our business wants to trigger the approval flow only the increased approved budget amount i,e in the above example, the first amount is only increasing the CW amount by $1M, so it should only go for approvers who can approve CWs up to $1M.

2. Also, during multiple amounts, we use the same field, Contract Approved Budget amount, in terms of reporting, how can we capture what was the approved budget amount in the previous versions of the Contract Approved Budget amount? If am not wrong, the current reporting facts cannot help us with looking at different Versions/amendments of the CW and give the details of Approved Budget Amount for that particular amendment or version of the CW. On each and every version/amount, the approved budget amount in reporting shows only the current value.

Thanks,
Velu

[former_member983393]

Hi Velu,

It is possible to conditionalize approval based only on the increased budget amount, by leveraging the field, "Proposed Incremental Amount for Approval".

Proposed Incremental Amount for Approval is one of multiple fields introduced in Combined Spend. Combined Spend is an involved feature that incorporates multiple areas of the system - so ultimately more than just the CW.

Linked below you'll find the Combined Spend documentation, along with a frequented KBA discussing the general functionality of Combined Spend.

• https://help.sap.com/docs/strategic-sourcing/managing-contract-spending-from-contract-workspaces/agg...
• https://support.ariba.com/item/view/KB0397740

Regarding the need to report on amounts based on amendment rounds and previous versions, Ariba does have an amendment fact, and Combined Spend does have its own reporting capabilities, however, I can't personally say for certain whether it's possible to report on previously routed approval amounts. This might need to be tested in the system.

Linked below is the Amendment Fact documentation, as well as a Combined Spend webinar which discusses the reporting capabilities associated to Combined Spend.

• https://help.sap.com/docs/buying-invoicing/reporting-fact-reference/contract-workspace-amendment-det...
• https://youtu.be/JYB_SUtUh7o

Final note: The above webinar is hosted by our Best Practice Center - their full library can be found here:

• https://connectsupport.ariba.com/sites#productknowledge-display&/BPC_Library