Spend Management Blogs by SAP
Stay current on SAP Ariba for direct and indirect spend, SAP Fieldglass for workforce management, and SAP Concur for travel and expense with blog posts by SAP.
cancel
Showing results for 
Search instead for 
Did you mean: 
BharathAJ
Associate
Associate
359

Welcome to the Checklist for Service Procurement Integration SAP Fieldglass, Ariba and S/4HANA Solutions

Target Audience

This blog is for implementors and administrators from customer and partner organizations. It’s a living document that will be updated regularly, so bookmark this page and revisit for the latest insights. Got a question? Drop it in the Q&A section at the bottom of the page!

Why Service Procurement Integration Matters

Did you know that employees now make up only 58% of workforce spend? The other 42% goes to external resources. This data, from Services Procurement Insights: The Big Reveal, underscores the rising importance of managing external services efficiently.

In today’s business landscape, organizations come from diverse backgrounds and unique journeys. This heterogeneity can make service procurement integration challenging. But here’s the good news: streamlining your Purchase Requisition (PR), Purchase Order (PO), Service Entry Sheets (SES), and Invoice processes can give you tighter control over your procurement lifecycle.

Why is this critical? For one, you don’t want to fall victim to scams where fraudulent invoices got paid. Tight integration can help you avoid paying for services without authorized POs and verified proof of delivery. (funny but real story)

The Benefits of Integration

Integrating PR/PO, SES, and Invoice processes isn’t just about compliance; it’s about transformation. Here’s what you stand to gain:

  • Fraud Prevention: Never pay invoices without an authorized PO and proof of service delivery.
  • Enhanced Visibility: Get a complete picture of your service procurement spend.
  • Improved Compliance: Stay audit-ready and meet regulatory standards.
  • Streamlined Performance: Reduce inefficiencies and manual interventions.

Your Options for Integration

Here are three solid solutions for integrating end-to-end service procurement applications:

  1. ERP Add-on by ASAPIO
    • For customers on SAP ECC or S/HANA MM-SRV
  2. 22K Solution
    • For Customers who prefers direct integration between SAP Fieldglass and SAP S/4HANA (lean services)
  3. 4R2 Solution
    • For Customers who like to integrate SAP Fieldgalss and SAP S/4HANA(lean services) via SAP Ariba

Questions to Answer Before You Start

Before diving into implementation, take a moment to reflect on these key questions:

  1. What cost objects will your services spend be allocated to?
    • Think cost centers, internal orders, maintenance orders or projects. Clarifying this early will guide your financial postings.
  2. What version of SAP S/4HANA are you using?
    • Features and compatibility often hinge on your specific SAP S/4HANA version (MM-SRV vs lean services a key decision criteria).  For customers who are adopting SAP S/4HANA Cloud, they will automatically start only on lean services however many customers on-prem or private cloud may need to take care of this migration.  MM-SRV to lean services migration can be found here: Link: https://me.sap.com/notes/2906140
  3. Why can integration be complicated?
    • Integration complexity grows exponentially due to:
      • Types of cost objects
      • Business documents (PR, PO, SES, Invoice)
      • Actions like create, revise, or close
  4. What about performance considerations?
    • A major bottleneck can be the number of SES entries per single PO line item. Plan your system design to avoid performance issues.

Let’s Hear From You!

Have questions, thoughts, or tips to share? Drop them in the comments below, and let’s start a conversation!

 

1 Comment