An RFX can be thought of as a general mechanism that allows buyers and sellers to conduct business. often the exchange of specific items or services for a specific price, but also the exchange of information, such as capabilities or willingness.
RFx is a general term used to represent different types of RFx:
1. Request for Information:
Generally used to elicit information from market on a requirement.
2. Request for Proposal:
Used for complex requirement and project where buyer outlines the requirement in an RFP and Supplier submit the Detail response for the same.
3. Request for Quotation:
Used for Standard items and services where both buyer and supplier are clear about the specifications of the product.
Implementing RFx Functionality:
Assumption: All Basic Settings of SAP SRM has already been done.
1. Number Range: Mainatain the number ranges using the menu path SPRO>>SAP Implementation Guide>>Supplier Relationship Management>>SRM Server>>Cross Application Basic Settings >>Number Ranges>>SRM Server Number Ranges>>Define Number Ranges for Local RFxs.
3. Define Transaction type for RFx in organizational Plan: Using Transaction PPOMA_BBP, define the Transaction type for RFxs in the Organizational plan and assign the attributes TEND_TYPE to the responsible user.
4. Define Output settings:
In order to emable the user to Print RFx, send them by email, and Fax them to bidders:
>> Maintain Printer settings for the users in your system. >> Mainatin email-address and fax number of your bidders in the web interface of SAP Supplier Relationship management. >> Define processing types and forms that are used to output documents.
Make Printer Settings:
a) Run Tcode : PPOMA_BBP b) Select the users you require. c) Add value a PRI for Attribute "default Printer".
Make Email address and fax numbers of bidders:
a) on the Web interface of SAP SRM, Choose Manage Business partner.
b) Search for the bidders and enter their Fax number and Email-address.
Define the processing types and forms that are used to output documents:
SRM Server>>Cross Application Basic Settings>>Set output Actions and Output Format>>Define Actions for Document output.
5. Define Sourcing for Product Categories: Sourcing rules applicable for each product category is defined in menu path : SPRO>>SAP Implementation Guide>>Supplier Relationship Management>>SRM Server>>Sourcing>>Define Sourcing for Product Categories.
Sourcing Rules available in Settings:
1. Sourcing is never Carried out: if Source of Supplier does not exist in the requirement,then an incomplete Purchase order is created.
2. Sourcing is always carried out: All requirement are transferred to sourcing cockpit.
3. Sourcing is carried out for items without a source of supply: In absence of Source of supply, the requirement is transferred to the sourcing cockpit.
4. Sourcing Via automatic bid invitation for items without a source of supply: System create a bid invitation for all requirements that do not have a source of supply.
a) Adjust Roles for Internal Employees:
In order to maintain the bidding functions of SAP Bidding Engine, one should maintain the roles responsible for RFx and RFX responses.
we can create companies and bidder contacts and assign them the role /SAPSRM/SUPPLIER. if we want to allow those external users to participate in strategic Sourcing events such as RFx and Auction we must assign them the role: /SAPSRM/BIDDER.
Some Important Application Controlled workflow:
WS79000002: One-Step approval for bid. WS14500026: Without approval for publication of RFx and its change version. WS14500027: One-Step approval for publication of RFx and its change version.