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Pledge/Donation

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570

Reposting the question in Utilities:-

Thanks in advance for looking and spending your time on my question. I am looking the best possible way to create a reconcilation system where a company has pledged to pay for some our customers. I have couple of ways like creating a Z reporting on the pledge and keeping the finacials manual as well seprate.

You can also call it as a loan secured on the debt books or factoring but in this case we have the customer and someone else is paying for these customers for their Invoices. Please guide and let me know any questions. Thanks!

7 REPLIES 7

william_eastman
Product and Topic Expert
Product and Topic Expert
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458

Jai:

What are the requirements/use cases?  Customers tackle these scenarios differently depending on the needs.  A simple mechanism to record the pledge - or one which allows to view pledges by entity - these would lead to different designs, neither incorrect.

regards,

bill.

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458

True. This is manily focused on recording the Pledge.Actual postings can be done by deprate team.

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458

Still - what do you want out of recording it? 

A good option is promise to pay functionality.  You might opt for custom tables.  It all depends on what requirements you need to meet.

AmlanBanerjee
Active Contributor
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458

Hi Jai,

You can use the alternate payer functionality in SAP.

For that you can create the company as a Business partner in SAP.

And then assign these BP as alternate payer at the contract account level for the customers the company has pledged to pay.

if you have a direct debit set up for the customer contract, then you can enter an alternative payer , provided that payment will not be made from the contract partner's bank account, but from the bank account of a third party.Receivables to different contract partners with the same alternative payer are then paid separately by contract partner instead of being paid together.

If you want the tax invoice for those customers to be going to the company, then you can assign the Company as Alternate billing recipient.

Hope it helps..

Thanks,

Amlan

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458

Thanks! But can we use it for partial payments/pledges as well?

former_member215295
Contributor
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458

Hi Jai,

As bill suggested you can use promise to pay functionality or this what we did in our client.

We maintained a contract account for company A which pledges money for your customer.

The moment you receive the communication from company A that they are going to pay for customer say $ 100, we will post a credit on customer account and debit on contract account of company A through FPE1 , when you enter both credit and debit for customer and company A in one shot then there won't be any postings on expense or revenue GL the posting would be DR AR and CR AR.

That way based on the contract account of company A you can reconcile the amounts that you need to receive from company A.

If company A doesn't pay you reverse the charge  on A it will reverse the credit on the customer automatically. You can store information in text ( document level) .

thanks,

Vikram

william_eastman
Product and Topic Expert
Product and Topic Expert
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458

Another consideration is that pledges and donations are fundamentally two different processes.