Migrating Write-off Documents

[Former Member]

Hi all,

Has anybody had to migrate items that were already written off? I know it's not standard practice and am having a hard time finding any references how to do this.

I tried creating a custom object in Emigall using BDC of FP04, and couldn't get that to import.

So I thought maybe it could be done simply by manipulating the Document object.

I've tried sending in 2 documents, one with the original charges, and the write-off with a reference document of the original charges. Problem there is they both end up with clearing restriction of "T" (External interface clearing), so automatic clearing won't be allowed.

Then I tried sending the write-off document first, sending the original document second with the reference document of the write-off document, and the clearing fields (clearing status, date, duciument, reason, currency, amount, restriction) set to what I wanted them to be. The clearing restriction is blank now (which is what I want) but the item did not clear like I expected it to.

If anybody has any suggestions on how to go about doing this, I would appreciate it!

Thanks

CN

[william_eastman · Accepted solution]

CN:

The required approach here would be to migrate the documents as open items. Set them into specific document types or some identifying characteristic - then use that identifier in an FP04M run following the migration. You might then need to do a journal entry so that the GL does not account for the writeoffs twice.

regards,

bill.

[Former Member]

I was suspecting we'd end up needing to do that. Thanks Bill for confirming that!