clearing control

[Former Member]

Hi

I needed some assistance in setting up a clearing control.

I have Gas (G) & Electricity(E).

so if a partial ammount comes in then it would get distributed 50-50 to both the above(assuming E and G are both open).

can someone depict a step-by-step scenario, how can I set this up ?

Thanks

[Former Member]

Hi,

The two company codes GAS and Electricity are maintained with a company code characteristic key and assign a groupin rule 1 and maintian the respective company codes at the characteristic values.

and test the scenario once...

I have not found ur mail ID .....

Regards,

Narendar Konakanchi

[Former Member]

it's

orwoes at hotmail dot com

[Former Member]

Hello

just curious if anyone could give me some pointers in configuring this up.

Thanks

[Former Member · Accepted solution]

Hello

First, do you need proportional distribution or 50:50. Meaning: you have debts of 150 for gas and 50 for energy and a payment of 40. If you need proportional distribution, then you will get 30 for gas and 10 for energy. If you use 50:50, you get 20 for gas and 20 for energy.

Second, do you have the gas and energy in the same company code?

Bogdan

[Former Member]

yes, G & E are in the same company code.

I don't have the cookbook with me, so the IMG trip and the t-code in sequences will give me some insight.

Thanks

[Former Member]

Hi

You didn't answer my first question (sorry, I forgot the question mark at the end of the sentence). Do you need proportional or 50:50 distribution of payment?

Bogdan

[Former Member]

yes, 50 :50 is desired.

[Former Member]

There is no standard way (that I know of) to split the payment 50:50, only proportional allocation can be done. So I think you will need a development.

IMG path: Financial Accounting / Contract Accounts Receivable and Payable / Basic Functions / Open Item Management / Clearing Control / Clearing Variants / Define Clearing Variants.

You define the clearing variant and then start clearing steps. As a clearing rule you can use "Alloc. using customer module in case of partial clearing" and then develop a function module which would suite your needs in case of a partial payment.

If you rethink the process and realize you want to allocate the payment proportionally, use as a clearing rule "Proport. distrib. w/in group in case of partial clearing".

Bogdan

[Former Member]

Hi,

Based on the characteristic value, sap automatically does the payment breakup to equal amounts two different divisions.Ofcouse we need to configure the above settings what bogdan mentioned.

Even i am nor sure....

Regards,

Narendar

[Former Member]

Hi,

If both gas and electricity are in hte same company code.then u be differentiated with the DIVISION(SPART) so use the characteristic Division and maintaintain the charactereistic values gas divison and electricity division.

Regards,

Narendar Konakanchi

[Former Member]

Hi

I finally got hold of a clearing control document. There's a lot in it but here are the main steps that follow it(business process) .I thought I will just mention this as a final follow up on this thread.

IMG path of Financial Accounting  Contract Accounts Receivable and Payable.

1)1.1 Maintain Tolerance Groups

1.2 Define Main Transactions

1.3 Define Sub Transactions

1.4 Define Default for Resetting Clearing

1.5 Define Specifications for Clearing Item

1.6 Prohibit Retro-Active Clearing

1.7 Define Grouping and Sorting Features

1.8 Define Amount Check Group

1.9 Define Clearing Categories

1.10 Define Clearing Types

1.11 Define Clearing Variants (this is where the payment proportions will take place)

1.12 Define Defaults for Incoming Payments

1.13 Define Defaults for Account Maintenance

1.14 Define Defaults for Collective Invoice/Installment Plan/Summarization Group

1.15 Define Grouping Characteristics

1.16 Define Grouping Variants

1.17 Define Specifications for Automatic Clearing

1.18 Maintain Transactions for Other Receivables

1.19 Define Acct Assmt Data Relevant to Main Transactions

1.20 Specify Selection Category

Regards

[Former Member]

Hi Manoj,

I understand this is closed as I was bit late to answer your Query.

Thereu2019s no configuration that will permit you to allocate percentages of incoming payments based on any open item criteria (in this case Division number).

My suggestion is to use FI-CA Event 110 to allocate the percentages (e.g. 50% Elec, 50% Gas, etc) programmatically. In this case, you will have to keep the Clearing Control to group at a higher level, i.e. Contract Account grouping, so that all items will be visible for clearing for all contracts within the Contract account.

Hope this helps

Rgds

Rajendra