2013 Jul 11 9:56 AM
Dear SAP IS-U experts,
We want to archive print documents in SAP IS-U but whenever we do we receive the message: "Print document XXX has not yet been printed".
I suppose we should finish the IS-U flow before we can archive these documents? But what should be done with the documents? Can we physically print them in mass or can we change their status?
Thank you very much,
R
2013 Jul 12 12:59 PM
Hi Rens,
There is a specific order in which you have to archive master data.
Take a look at :
For each object the prerequisites and extra checks are listed.
For instance for print document headers:
A number of conditions must be fulfilled to ensure that only print document headers that are no longer required are archived from the system. The preprocessing program checks that:
· The detention period has expired. You the retention period in Customizing.
· The line items of the print documents have already been archived.
· The standard print documents must be printed.
You can also define your own checks. In FQEVENTS, select section 'Archiving'. Like the other guys suggested, you probably do not want to archive the print document when there are still open items. You could implement that check in event 2751.
To print the documents, just use transaction EA60 and (in case you have one) use a dummy printer or throw away the spool / xml file. If you archive directly from SAP, make sure to set the archiving mode to print only.
PS: Hoe ist ?
2013 Jul 11 2:32 PM
Yes - you need to print them - or at least the print date must be updated. Beyond that, you want to make sure that the invoices are cleared as well.
regards,
bill.
2013 Jul 11 9:49 PM
Thanks for the quick reply. Any way how we can do this in mass instead of one by one?
2013 Jul 12 1:50 AM
Hi, there are the ways to do this:
1. If invoices are ready for print, you can print them using EA60 or EA29 in mass. This would generate correspondences and depends on your business decision if these needs to be sent.
2. If invoices print is in error and cannot be printed but you still want them to archive, then write a program to update print date in table ERDK.
3. As Bill suggested is his post, it is advisable that all FICA docs related to invoices are cleared before you archive them.
Regards,
Ravi
2013 Jul 12 12:59 PM
Hi Rens,
There is a specific order in which you have to archive master data.
Take a look at :
For each object the prerequisites and extra checks are listed.
For instance for print document headers:
A number of conditions must be fulfilled to ensure that only print document headers that are no longer required are archived from the system. The preprocessing program checks that:
· The detention period has expired. You the retention period in Customizing.
· The line items of the print documents have already been archived.
· The standard print documents must be printed.
You can also define your own checks. In FQEVENTS, select section 'Archiving'. Like the other guys suggested, you probably do not want to archive the print document when there are still open items. You could implement that check in event 2751.
To print the documents, just use transaction EA60 and (in case you have one) use a dummy printer or throw away the spool / xml file. If you archive directly from SAP, make sure to set the archiving mode to print only.
PS: Hoe ist ?
2013 Jul 15 2:42 PM
Thank you Dieter for the elaborate reply.
We still have an error in EA60 : ' TE564 does not exist'.
In this table (Billing control parameters table) there are 2 fields, SPOOL_PER_JOB and NO_OCL_ACTIVE.
Would you know if this is customizing?
ps: goed en met jou? Wat een kleine SAP wereld ! Ik zit nu in PP module maar af en toe word ik eens ingeschakeld voor een (klein) IS-U probleem .
2013 Jul 16 1:23 AM
Hi Rens,
Please refer to the following SPRO Config node-
IMG--->SAP Utilities--->Invoicing--->Bill Printout--->Define Control Parameters for Bill Printout
This configuration is used to define the control parameters for the bill print and collective bill print.
You can currently define whether, in the mass activities for bill print and collective bill print-
(a) Spool entry should be generated per interval or per job
(b) Open/Close optimization should never be used.
Hope it helps...
Thanks,
Amlan
2013 Jul 16 6:46 AM
Rens,
Just a small hint (you can use this for other stuff as well)
If you know the table, but not the customizing path, you can enter the table name in transaction SM30. Then hit the 'Customizing' button and it will take you directly to the right path in the SPRO.
For this particular bit of customizing you can set whether you want one spool to be created per invoice or one for the entire job. And you can choose to optimize the open/close logic for spools. This probably is just a technical setting. If you have problems with it, you can just turn it off.
In case you are using a third party tool to print the invoices, these settings probably don't really matter?
I am a bit confused though, seems the customizing for EA60 should be setup already. Don't you normally print your IS-U invoices?
2013 Jul 16 8:26 AM
Thank you Dieter. I didn't know the small hint where you could put the table in SM30.
Will check why this customizing of invoice printing was not set up and will get back at you.
2013 Jul 16 8:29 AM