Multu Year purchase orders or overlapping year Pos

[Former Member]

Hi,

we are on ECC 6 , EHP4 and implementing funds managment but only BCS part. We will go live on 1st April 2015. We have a scenario, whereiin we issue purchase orders for more than one year that is mostly for 3 years. Now How do I handle this scenario once FM goes live, do I ask procurment to issue order every year? Please note, we create 3 line items, one each for the year.

Can anyone advice on the issue, is there any provision in FM to do so?

Regards

Shailesh A Joshi

[iklovski]

Hi,

I'm not sure what is your doubt. As you said, you would need to create 3 lines for this PO; one line for each year. You have, obviously, to use 'delivery date' as the one, which determines FM date and not the posting date. If your FM update profile is not working on delivery date, you can overwrite it via OF39 transaction.

Regards,

Eli

[Former Member]

Hi Eli,

My doubt is if I use "Delivery Date" as my FM date, in that case, whether system will check the budget for future years? If yes, then whether I will have to maintain the budget for those items in next year s well?

What is the solution? Please advise

Regards,

Shailesh

[iklovski]

Hi,

Yes, if you put FM date as delivery date and set this date in future years, then the budget will be checked equally in those years. But, this is what you are asking, isn't it?

Regards,

Eli

[Former Member]

But, in that case, how can I maintain a budget for next 2 years. As per our business process we budget for the year and purchae orders are made with escaltion clause for future years.

In that case, I think, I will have to ask mycurement to create the purhcase order for each year, am I right?

Regards

Shailesh

[iklovski]

You enter the budget in the following years, exactly as you do in current year.

[Former Member]

Ok, so unless whatever is my PR or PO amount is for the future years, I will have to enter the budget for those pevious years, then only  system will allow me to crete the line items for future years.

And if this is not possible, I will ask business to create the purchase orders for each year.

Thank you very much

Regards

Shailesh A Joshi

[iklovski]

It is very simple: if you have POs with budget over the years, you have to manage it via delivery date in the way I described. Obviously, you have to manage your budgetary data for these years. As I said, I don't see what your doubt is; I believe, there is no issue here.

[Former Member]

Thanks Eli,

My doubt basically was whether I will have to maintain the budget for futre years or is there any other way, I can create the POs for multiple years.

But now I am clear what I need to explain to business.

Thanks for your advise

Shailesh

[iklovski]

If you want to have availability control, then you have to. Otherwise, not.