Legacy Data Upload and Funds Management

[atif_farooq]

Hi:

I have some queries revolving in mind regarding FM activation after go live and its impact on legacy data.

1.What is normal practice when companies going live with FM & GM modules, do we turn on FM & GM after go live ?

2. We will go live in January, fiscal year is from July to June, hence there will be legacy data of almost 7 months, if we do not activate FM at the time of Go live then there will be hundred of errors because clearing accounts like Bank clearing accounts, GRIR clearing when get cleared later on (FM will be active after go live) they will show Commitment items error. Document reversal i think will be erroneous so is it a good strategy to keep FM Active at go live time if yes then we need to upload expenses balances or any other budgetable expense or budgetable balance sheet account balance with respect to cost center so that correct Fund center gets derived and legacy budget is consumed by system. I am not sure at this point in time that whether it will be possible or not. As far as FI is concerned we can have expense balances cost center wise on go live date but how about consuming funds that were routed through MM,HCM .

3. If we go live with a alter on FM & GM activation then what can be the possible repercussions ?

Please guide me through this .

Regards

[iklovski]

Hi Atif,

You can assign FM object to already posted documents with FMCN transaction. Normally, you do it for all open documents which will continue their life cycle after you switch on FM. Please, search this forum: there are several postings on this matter.

For budget consumption, you manage a simple cut-off strategy, i.e. you load the budget for the remaining part of the year + amount to cover activity on open documents. Alternatively, all open documents could go to 'DUMMY' FM address, if you want to simplify the exercise.

Regards,

Eli

[atif_farooq]

Hi Eli:

Just asking out of curiosity , if at the time of legacy data upload we activate FM with AA derivation only and do not set update flag, then i guess fund centers and commitments items will be derived as per derivation rules set in FMDERIVE and no update in FM will occur? Please correct me if i am wrong anywhere. Please note that we have convinced client to take balance sheet balances at go live time , so only in case of asset accounting fund center will be derived in posting line items, commitment items derivation will occur everywhere in every GL involved . Please guide.

Regards

[iklovski]

If update flag is not set, then no FM documents are created, though the FM assignment could be written in FI tables.

[iklovski]

If update flag is not set, then no FM documents are created, though the FM assignment could be written in FI tables.

[atif_farooq]

Hi Eli:

So is it an appropriate strategy to use at the time of legacy data upload in FI ?

Regards

[iklovski]

Normally, you do it afterwards with FMCN/FMCT transactions. Depends also which data: balance upload for assets won't create any FI document, as you know.

[Former Member]

Hi Atif

Just I am sharing my experience on your query.

We also did the same actived derivation rules with out acitvating availability control check. everything is good no issue.

Once if we activate derivation rules then FM account assignments would be updated in current daily transactions  i.e., FI, PR, PO, GR, IR etc.,

But if we want to create commitments for these POs (FMN4N)  then you may get the issue, Since FM AVC is not updated hence in EKPO table XOBLR table will not get updated. If it is not updated then open PO commitments will not get create.

I faced the same issue and got some inputs from Eli and Mar.

Regards

Rao