2015 Oct 08 9:18 PM
Hi Experts,
We are planning to implement Grants Management. I would like to know how to integrate MM with GM? Specifically, when we create a PO, what is the best business practice to derive the grant elements? One of the thought process is to input the Grant # alone in the account assignment tab of PO and then derive the other GM elements from that. The problem with this approach is that how to derive the sponsored program, sponsored class and Fund from it (since there are many of them).Another approach is to use minimal elements from Grant, like Grant # and sponsored class (G/L account in PO) and derive values like sponsored program and Fund. Also derive other FM data like Fund center, commitment item etc. Is this the right way to go or grant should be derived from other elements? Please provide your valuable inputs and experiences.
Regards
Suresh
2015 Oct 09 6:33 AM
Hi Suresh,
You can derive Grant on the basis of Internal Order (Account Assignment Category "D") in FMDERIVE, whereas on the basis of FM Account Assignment of FMDERIVE, it will derive SP and SC in GMDERIVE.
Another way, which we are also using is that, while posting using Warehouse Scenario 3 Posting Example Warehouse Concept 3 - Funds Management (FI-FM) - SAP Library, where initially the budget is charged on warehouse Funds Center and later on the same is restored and the budget of grant is consumed using Movement Type 261 (Order).
I hope this will help you.
Regards,
Amar Lal
2015 Oct 09 5:19 PM
Hi Amar,
Thank you very much! What would an order represent though? Could you explain a little bit more? Also we are using WBS element to post to FI.
We would like to have the user enter the GRANT# and say G/L account and then derive other elements from that. This way the user doesn't have to remember all other information like WBS element, Fund, Fund Center etc..
Regards
Suresh
2015 Oct 09 7:28 PM
You can open an Order type in CO, in which IO will be opened specifically to map the Grants in FMDERIVE. This is infact the best practice, where the user have to enter only a cost object (such as Cost Center, IO, WBS Element) alongwith the combination of cost element instead of entering all assignments such as Funds Center, Fund and Grant etc.
Your idea of picking all assignment just on the basis of grant wont work the way you want to, since system will ask you for cost object, once you try to post an entry on any cost element. However, WBS element will work in the same way an an IO for deriving values in FMDERIVE and GMDERIVE.
Regards,
Amar Lal
2015 Oct 13 4:32 PM
2015 Oct 15 7:57 AM
Dear Suresh,
If you are satisfied with the answers, then please close this thread.
Thanks,
Amar Lal
2015 Oct 15 4:14 PM
Amar,
I am working on the scenario you mentioned. Will close once I am able to get a good handle on it.
Regards
Suresh