Budget Check within budget address

[former_member210666]

Hi All,

I have a scenario, where budget of 10,000 $ is given for 4 different tasks/operations.

SCENARIO:

1. FMBBC Entry as follows. (OB)

Funds Center Commitment Item Amount Budget Reference FC01 CI01 3000 Furniture FC01 CI01 2000 Equipment FC01 CI01 2500 Fixtures FC01 CI01 2500 Tools

2. Budget is released based on the request for particular task/operation.

FMBBC Entry as follows. (RL)

Funds CenterCommitment ItemAmountBudget ReferenceFC01CI013000Furniture

Now the available budget for consumption as per report FMRP_RW_BUDCON

Consumable Budget Consumed Budget Available Amount Current Budget Funds Center 3000 0 3000 10000 FC01 / CI01

3. Purchase Order 001 for task/operation XYZ under funds center FC01 is created and the budget released for task "Furniture" is utilized. When Purchase order 002 for task "Furniture" is being created system gives budget error as budget is already consumed by purchase order 001.

Any suggestions how to control this.

Thanks in advance

[mlabrude]

Hi,

What do you mean by budget reference?

What is the amount of purchase order 001?

What is the exact message when posting the purchase orden 002?

Regards

Marc

[iklovski]

Hi,

From your description, it looks like all four 'tasks' are budgeted in the same budgetary address. So, there is no clear distinction and no separate budget per task, even if you introduce it in a separate line or budgetary document. Therefore, consumption by PO or any other document, which will be on 10K is legitimate and won't leave any budget left for other 'tasks'. If you want to control the budget on 'task' level, you have to foresee a different FM address for each task.

Regards,

Eli

[former_member210666]

Hi Eli,

Thanks for the response. Is there any other functionality within funds management, that can be used to cater such requirement instead of opting for different FM address.

Because practically its not possible to have that many FM addresses for each task.

Kind regards,

SHA

[iklovski]

How would you expect it? System has to know to distinguish between those 'tasks': if you don't tell the system the way to do it, it can't read your mind 🙂

[iklovski · Accepted solution]

I would suggest you to consider using budget in CO module and manage those tasks as Internal orders: suits more than FM for what you are telling.

[former_member210666]

Hi,

Thanks for the suggestion, we are using internal order budget along with FM-BCS for controlling CAPEX budget. But in some scenarios where is this cannot be used (for example for budget control on stocks and other expenses still this issue exists. Any other workaround that could help in handling such scenarios. Appreciate your response.

Thanks

[iklovski]

Though, it has been a year from my answer, but I can only repeat what I said: if you want to control budget by 'task', you have to foresee a different FM object to represent those tasks