Vehicle Purchase return Scenario in SAP DBM

[Former Member]

Hi all

Vehicle Purchase return process in SAP DBM ?  If a dealer purchased vehicle from OEM due to transit damage or for other reasons, dealer wants to return the vehicle to OEM. Is there any Purchase return scenario

Kindly share the return process if available.

Regards

Ragavendran. B

[Former Member]

Hi Ragavendra,

Yes it's very much standard process..you just have to execute counter actions i.e. cancel invoice , cancel good receipt, delete purchase order....this actions are available based on the current primary status of vehicle..

Regards

Ganesh

[Former Member]

Hi Ganesh

     My Vehicle Procurement scenario is mentioned below

     1. Vehicle Master Creation

     2. Purchaser order Creation

     3. Release Purchase Order

     4. Assign chassis

     4. Goods Receipt and

     5. Invoice Receipt.

Counter actions can be completed for Cancel IR, GR and delete PO, what about chassis assignement and Vehicle master created, what can be done for this two actions?

Regards

Ragavendran . B.

[Former Member]

Hi Ragavendran,

  Yes VIN no can changed..but cannot be blank.

I am surprise why you want to deleted the document trail ...SAP is not designed for illegal activities just kidding.. I mean you have Invoice and cancelled invoice , GR and cancel GR, deleted PO items and minimum four accounting  documents any other controlling document  which trace back to vehicle master i.e. the internal vin / batch ...hence its very logical that vehicle should never be deleted from system once created.....you can change vin no ...but still I do not get why you want deleted vehicle which is linked to so many important documents ..their are several technical reasons so even customs solution is not recommended such as accounting view of  material master is extended for split valuation of each vehicle master created..

[Former Member]

Hi Ganesh

         Thanks for your valuable inputs.

         can you suggest me how this scenario can be handled in DBM. while vehicle is damaged when it is in transit from OEM to Dealer place , if the dealer wants replacement vehicle for the damaged vehicle.

Regards

Ragavendran

[Former Member]

Hi Raghavendra,

Mostly standard process is sufficient, to record this business process, although you can have some custom secondary status like Damaged Vehicle and one simple action to update this so that sales process or customer assignment is blocked and you can always have report on this secondary status ...very complex process may have proper QA implementation with vehicle stock posted directly into restricted stock before releasing the vehicle for unrestricted usage... for this you may need some custom action to post stock from QA to unrestricted.

I cannot suggest much, as I have no deep understanding of the complexity of the requirement , and still I failed to know why you cannot use the standard cancel invoice process

Regards

Ganesh

[Former Member]

Dear Raghvendra,

One more of Looking at is ,Keep the VIN in the system & Perform the Actions suggested by Ganesh.

If you want to change the Only  few qualifiers like Chasis Number/Engine Number/Engine Type etc.,Use the SMOD action to Update .

Thanks,

Sudheer P.

[SachinX]

Hi Raghvendran,

The other possible option is that you may create a returns sales order with a returns item category in ECC directly & then create a purchase requisition from the returns orders.

Create a PR to PO & then create an outbound delivery to goods issue the vehicle back to OEM.

No sure whether you can assign the VIN number to the PO / PR.

This is how I can see the best possible way through the standard SAP.

Else there are many custom options available to tackle the same requirement

Regards,

Sachin Balmiki

[Former Member]

You can always enter batch number i.e. the internal number in any standard sales or purchase document to link it with specific VIN,  but if you do not do it through an action on vehicle then no vehicle history will be updated neither the primary status will be changed..so it will be situation where vehicle is with status "Incoming Invoice created" and  vehicle will not be in physical inventory...in this case manual status correction using VELOE is required..which is not much appreciated...Much better way is if you are using DBM 7.0 or DBM 8.0 you can use  VELO transaction available to implement the return delivery process .check if you have standard actions for this process added primary action matrix