Creation of a new Person role for "Contractors" & "Customers"

[Former Member]

Hi EHS Experts,

For Incident / Accident log creation, I wish to have two different roles in place of existing SAP standard role of "External Person"

1. Contractors

2. Customer

How, and where to create/change new roles. Also, please tell where exactly the data gets stored. What would be the ease of maintaining these roles in an organization where these roles involve many persons with dynamic data, as they keep on changing?

[Former Member · Accepted solution]

Hi Pavan,

For creating new Roles, basically you have to create new Business Partner Roles.

And to create new Business Partner Roles, you have to use SAP Business Partner Functionality.

Please check Configuration Node, SPRO > Cross Application Components > SAP Business Partner > Business Partner > Basic Settings > Business Partner Roles > Define BP Roles...

Hope this helps...

Thanks,

BrajeshK

[Former Member · Accepted solution]

Hi Brajesh,

Thanks for your answer. The same thing I tried earliar as well. I defined an additional role as CBIH30 for "Customer" with same BP category as of "External Person- CBIH10" .

Above is not solving my purpose, as I am not getting the option of selecting "Customer" in the F4 values of "Person group" on the "Involved" tab of any Incident accident log; t-code CBIH82.

There should be some way to integrate the created BP roles to the Incident / Accident Log in particular, with some definable person group say "D" here to associate with.

To ask my question in another way, how and where person groups(A,B,&C) have been defined and integrated with the relevant BP roles ?

Also, If I am selecting any person with say group "External Person" , would the person records be fetched from SAP HR standard tables, or there would be different table for external group of persons i,e not an employee. Clients may wish to differentiate and hence separately maintain data for employees and any external person. How exactly this can be taken care of?

Thanks & regards

Pavan

[Former Member · Accepted solution]

Hi Pavan,

As per my knowledge, these are the only three Person Groups provided by SAP. You can't change/Modify them using any configuration.

Employees and Applicant Person Groups contain all the Personnel Records Created in HR system, whereas External person Groups is linked to Business Partner functionality.

Thanks,

BrajeshK

[Former Member · Accepted solution]

Thanks Brajesh,

But, what is to be done in case one wishes to separately maintain two external person groups say, contractors and customers. And, I think this is quite a justified requirement on the part of any client, as they may wish to separately maintain the frequently changing data not into the SAP HR database.

Any comments on this from EH&S experts?

Regards

Pavan