Substance Volume Tracking using SAP EHS MANAGEMENT

[christoph_bergemann]

Introduction

Because of REACh and other regulation SAP is delivering since some time as part of SAP EHS Management the "Substance Volume Tracking" solution (e.g. refer to: Substance Volume Tracking - Product Safety (EHS-SAF) - SAP Library).

On regular basis discussion is coming up regarding EHS SVT and how to prepare set up and how to use it etc. Like solution SAP EHS BD and SAP EHS SAF the Substance Volume Tracking solution is delivered in such a way that you can configure the tool/solution according to your needs and adapt it if needed. Therefore it is designed in such a way that it is really very flexible. Be aware of the fact that some "Best Practise" approach is delivered which can help you in setting up EHS SVT. On the top: any EHS SVT installation is in most cases company specific. Therefore no general guideline is possible.

Some threads exists like e.g. "how to use this BADI" or "how to stop purchace process (Blocking). Something like this is >80% customer dependent.
Without any clue how in SAP ERP the "purchase, sales, delivery or production process" is desiged and used you are not in a good starting position to use EHS SVT. EHS SVT is the "most integrated" EHS solution (e.g. you can use on top a SVT/GTS integration if needed and applicable). Especially the "production" part is a "nightmare". It is not easy to explain later users why this or that specification was tracked in amount X (whatever X might be). This might be more important as well if you use "blocking of processes" on the top.

Be aware of this: There are some important OSS notes in SAP marketplace which explains which SAP ERP (and other) processes are not supported by SAP EHS SVT (and you must ! look for a customer solution).
To read these "OSS notes" is a must before you start a SVT project.
On the top:  it is a good idea to look for experts in SAP MM, SAP SD and SAP PP modules to help you during the set up of EHS SVT.

This is really mandatory as SVT is highly integrated in SAP MM, SAP SD and SAP PP processes.

On top: to handle SAP EHS demand you should have some kind of knowledge about the "business" reasons and the legal background.

If you have no clue about e.g.: bonded warehouse demands, the so called "OR" concept and the "three year average" than (which are relevant for REACh)  you are as well not in a good starting position.

KEEP IN MIND: Legislation is different. If you have found a solution for REACH there is no guarantee that you can use the same approach for US, CA, KR, TR and many other countries.

In these countries there are legal acts in place having some overlap with REACh but details are different.

E.g. there is an authority in place and you as acting chemical company must inform authority if you would like to "import, export or produce" a chemistry; the needs are as well "similar" as many of the countries use "threshold" limits (and amount of substance which you can e.g. import with out notification and if you go beyond this amount you must inform the authorization). SVT supports you here (and generally you need SAP EHS; as in most cases: the authority would like to get data from you (eco, tox, phys-chem. and other data) before you can go on to e.g. import this substance.

But there are as well some "export" related regulations in place which can be supported by implementing SAP EHS SVT (e.g. TSCA12b). 

Topic to list on the top

in some threads discussion happened like:

• What is the purpose of the "Notification Check"?

• Is there the need to have an integration in place for SAP ERP / SAP GTS?

• How to "block"/"unblock" the logistic process using SAP EHS SVT?

etc.

These questions can only be partially handled in this FORUM as this is really "customer specific" set up.

Current references in this FORUM

E.g. refer to these general documents to get an some ideas on SVT or regulation topic:

Important OSS Notes for Substance Volume Tracking

SAP EHS Management for Beginners

Overview: SAP EHS Management in context of Enhancement Package / Support Package

New Best Practices for Chemicals Available

No Data no Market - The Impact of REACh and How to Comply

REACH Compliance - SAPPHIRE Showcase

 REACh started 1. June 2007. Therefore it is now in place since a lot of years. 2018 the last registration phase has ended. Then REACh can be defined ow as "ongoing" practise having significance for any company which 

• produces or imports specifications according to REACh

• in such a way that this import/production is in "scope" of REACh (e.g. waste etc. is out of scope)

But clearly the solution can be used of in context of TSCA, CEPA and other similar regulations as well. Any of them require that the chemical company acting do have some registration topics to consider based on the amount of chemical substance imported etc. (and the use of the product as such is sometimes of interest as well)
It is well known that many countries are in the process to implement a REACh similar kind of regulation; so there is in many cases the need to take care about changes in regulation; and sometimes (in most of the cases) EHS SVT is a good option to deal with the regulations.
On the top significant changes need to be covered in safety data sheet in context of the REACh regulation and there is the need to handle "identified uses". And therefore as well SAP has prepared on top solutions like "SAP Product and REACH Compliance". On the top the property tree have been updated as well as rulesets which SAP is delivering.
The number of threads in this FORUM related EHS SVT might indicate that: 
companies do not use SAP EHS SVT (and use may be other solutions to take care REACh aspects) or if they have problems in the use of SAP EHS SVT they cover them by their own or by the help of SAP or other SAP partners

• or do not have had issues in doing the set up nor the use of EHS SVT

Recommendations

Since the start of REACh SAP enhanced SVT a lot. On regular bases new OSS notes are delivered considering e.g. performance issues, internal optimizations and enlargements. So if possible use the most recent SP (Support Package) or if possible the most recent "Enhancement Package" framework to profit from the investment done by SAP.
As well there are now options available to integrate SAP ERP EHS SVT logic with SAP GTS logic. Before you start with EHS SVT installation/setup check SAP marketplace especially for "consulting" OSS notes. Especially these are very important to get an idea about "what is supported" and what not.

As a starting point: read always ! the OSS note as shown here:

Substance volume tracking in SAP EH&S

This is really a "must to read" note.
On high level it is as well important to understand that you can use SAP EHS SVT to check volumes of specifications you need to control (what about the amount in which they are imported/exported etc.) but you can use the solution as well for regulation there you need only "control" something but there is no need to know the amount of chemistry imported/exported etc.

As the set up of this tool is quite flexible and because of the fact that you can use Business Extensions (as part of the Enhancement Functions) it is nearly not possible to give specific guidance for projects in this area. 

On high level these topics need to be addressed etc. in any case:

• which data model you would like to use to maintain the data in EHS-BD?

• How to "activate" the materials to be tracked in SAP MM?

• How to identify the relevant logistic documents to be considered in SAP ERP?

• Check if e.g. you need the "bonded warehouse" solution as part of EHS SVT

• Check if you need or would like to use the "polymer" option and how to use it

• Check if you need the "three year average" solution

• Check if you can gain profit using the "only representative" solution
  

• Check if there is the need to pass on notification to SAP users if threshold limits are exceeded

• Check if there is the need to "block" subsequent functions as part of SAP ERP process

• Check if you need to implement the online check option of SAP EHS SVT

• etc.
  

Based on experience such EHS SVT project need time if you start from scratch etc. as you need to identify a lot of answers to a lot of questions. Further on the demands of REACh regulation are different in comparison with TSCA or CEPA etc. and therefore any EHS SVT set up is quite specific.

Based on the scenarios you use or would like to use a lot of options are there. E.g. you can use SAP ERP with SAP EHS Management and SVT alone or in combination with SAP GTS. In most cases you can use SAP EHS SVT alone to support the REACh, TSCA, CEPA etc. needs and in most cases you do not need to use the delivered BADIs but you can use the "basic" set up. As mentioned above SAP has improved SAP EHS SVT a lot and you will find additional SAP reports which can help you to explain why this or what specification has been tracked. Some threads below does have reference to use EHS SVT for VOC topic (Volatile Organic Compound); generally EHS SVT can be used to "track" specifications which are regulated. That does mean that by using EHS SVT you can get later answers like:

• in which company is the specification produced, sold, imported or exported

• in which plant is the specification produced, sold, imported or exported

• in which scenario is the specification coming up (e.g. production, import, export etc.)

• etc.
  

 To a certain extent you can "reuse" this information e.g in context SAP EHS IHS etc. On the top you get an overview about the materials giving rise to the "tracking".

Some hints of that what is "out of scope" or "hard to code" in SVT:

• e.g. some regulations have special rules based on what is called "applications" (use it as a chemical, fungicide etc.)

• one chemistry can have more than one "use" (from legal point of view)

• the "re import" topic is as well a challenge with SAP EHS SVT

• There are some OSS notes in which the limitations of SVT are collected. Please check SAP marketplace to find them
  

As mentioned: "No data. No market" is the REACh rule. This is true for EHS SVT topic as well. If you don't maintain the data properly SAP EHS SVT will provide you "useless" results (e.g. you need to have compositions in place) you must "activate" the material as SVT relevant if needed (or you need to "include" simpliy the material type as SVT relevant; don't forget that !). The most complex topic in using EHS SVT is related to the "production" scenario. This is one of the biggest challenges for many companies.

As with most of other SAP solutions you should start "simple" and then ad complexity to your solution. There is a clear learning curve to expect (especially if you block logistic documents in the SAP ERP process).

What is important to discuss before you start a project

Clarify the "master data process" e.g. which material need to be considered, which composition to use, which property to use for "volume limits" etc.
Is there the need to use the "material class" to define which materials are in scope of SVT?
How should tracking run? (do you need the process "Purchase" only or on top "purchase Requistion")

Is the there need to "block/unblock" the logistic processes?
and many other questions. 

BREXIT

I assume you know that "BREXIT" is now clarified. That means: starting 01.01.2021 GB is not part any more of the "REACh" regulation stuff.
Very special legal demands need to be considered starting 2021 for GB. If you (as a company) would like to support the new situation: check what need to be changed as now "GB" is not part any more of the REACh region. On top: you can assume that you will need a "SVT" for GB.
So act now and do not wait.

Topics linked to SVT

Sometimes the "online checks" in SVT are asked for and the so called "NOTICHECK". Both are NOT the same. Here some links as reference.

NOTICHECK

https://answers.sap.com/questions/10770954/svt-check-in-ehs.html

https://answers.sap.com/questions/13871418/svt-noticheck-configuration.html

Online Check

https://answers.sap.com/questions/11732810/setup-online-checks-for-purchase-order-in-svt.html

https://answers.sap.com/questions/11465939/svt-online-block-on-prod-order.html

https://answers.sap.com/questions/10874113/svt-online-check-in-distributed-model.html

Overview about threads in this FORUM regarding SVT

 PLEASE CHECK THE EXISTING THREADS BEFORE YOU ASK A QUESTION

 

Thread Relevance Explanation

SVT-Quantity limit	Middle	How to maintain quantitiy limits in EHS BD? What about customizing (IMG?)
Substance Volume Tracking (SVT) - Quanity limit	Middle	How to maintain quantitiy limits in EHS BD? What about customizing (IMG?)
EPA RMP/OSHA PSM/DHS Regulations and SVT	Low	Potential use of EHS SVT
Only Representative for External and Internal Business Partners - SVT	Middle	How to prepare set up for "only representative" in EHS SVT
EHS SVT for UVCB Substance ( REACH REGULATION)	Middle	What is a "UBCB" and how to consider it in EHS SVT
badi_ehsrc_track_proc impl. not updating monitoring tables for PUR scenario in SVT	Middle	How to use existing BADIs in EHS SVT
error in activating status profile for SVT	Middle	How to prepare proper customizing
SVT - what about data from non SAP systems	Low	Can data be used which comes outside of SAP in SAP EHS SVT
SVT- Logistic interface	Low	What is the basic SAP version to use EHS SVT
Substance from DG Handling for SVT	Low	Relation of SAP EHS DG to SAP EHS SVT
SVT Online Check in distributed model	Middle	How to use EHS SVT in SAP landscape with at least two SAP systems
SVT and configurable materials?	Middle	Are configurable materials suported in SAP EHS SVT?
SVT check in EHS	Middle	What is the "NOTICHCK" function?
Polymers/monomers tracking in SVT - has anyone used it?	Middle	How to use the "polymer" option in EHS SVT?
Substance Volume Tracking (SVT) - Monitoring (CBRC20) - additional columns	Low	How to improve/adapt/change CBRC20
SVT checks not happening in PO	Middle	Use of EHS SVT in contetx of regulation TSCA 8D
SVT does not delete the Production Orders with TECO status	High	EHS SVT production scenario; Which production order are covered etc.
VOC (Volitile Organic Compounds) Shipping Control and Restrictions?	Low	Can EHS SVT be used to take car of "VOC" (Volatile Organic Compounds as regulated in many countries)
SAP EH&S for ELV regulation	Low	Can EHS SVT be used to support "ELV" demand?
EHS Substance Volume Tracking RREGCH_VT program	High	How to do set up of EHS SVT ? (Customizing aspects)
Class SAP_EHS_1023_057	Low	Use of property "Registration-Company Specific" and problems with that
SAP_EHS_1023_012_CODE	Low	Use of characteristic SAP:_EHS_1023_1023_057 and relation to NOTICHCK function
Reach materials flagged as relevant	Middle	How to flag a mmaterial as REACH relevant
EH&S Implementation	Low	What is REACh? How to use EHS SVT etc.
EHS: REACH Compliance: Value assignment type was not yet generated	Low	Basic questions regarding data maintenance; how to do proper set up of EHS SVT
Information on Subsatnce Volume Tracking	Low	About basic EHS SVT concepts
Validity Area for REACH	Low	What is the REACh validity area to be used in CG02?
standard composition rating	Middle	How to maintain data in CG02? What ios the impact on EHS SVT?
Volume tracking scenario for stock transfers	Middle	Does EHS SVT support e.g. a stock transfer?
dynamic linking materials to substances	Middle	Data maintenance rules in EHS BD
Blocking Hazardous Materials for Purchasing with HSM	Low	Blocking scenarios in SAP MM
TSCA 12B scenario in Volume tracking	Low	How to use SAP EHS SVT for TSCA 12B
Black List for Customers	Middle	Can I use EHS SVT for "Black lists"?
Environment Parameters ?	Low	How to use environment parameters e.g. in context of EHS SVT
EHS Master Data & Migration from Legacy System	Low	Data migration aspects in EHS SVT
NOTICHK: Block PO Item automatically upon Save	Middle	How use ose ESH SVT and NOTICHK function do "block" the process
EH&S Product compliance - Standard composition per production plant for 1 material	Middle	How to maintaind data in EHS BD to be used in EHS SVT
Kits containing items which are regulated by DG	Low	What is "outside" of EHS SVT?
Warning messages& Alerts are not getting in Substance volume tracking Checks	Middle	What about MM and SD process and how to generate warnings etc. by use of EHS SVT?
warning message:Regulation TSCA 8D: No substance is assigned to material KRF FERTILIZER	Middle	What about MM and SD process and how to generate warnings etc. by use of EHS SVT?
TSCA Compliance through GTS	Low	Alternatives regarding TSCA; Can SAP GTS be used?
EPA penalties for wrong chemical data reporting	Middle	Generla overview about chemical regulations and the need to "track" som,ething using SAP functionality
Initial filling of logistic table is not working for Volume Tracking	Middle	Problem in using EHS SVT
Question: Is real substance composition exploding during Volume tracking?	Middle	What about compositions as maintained in EHS BD? How they are used by EHS SVT?
EHS: Substance Volume Tracking Help	Middle	Basic understanding of EHS SVT scenrios
REACH workaround for GTS	Low	Workaround for REACH
GTS Organization Structure for Plants in foreign countries	Low	Only mentioned here as SAP GTS set up can be as complex as EHS SVT and tehre is a certain extent of overlap in the functionality
CISUG Regulatory Compliance Working Group helps process manufacturing companies to understand SAP’s ...	Low	Geenral overview document regarding regulations etc.
product registration	Low	Which business case is supported by use of EHS SVt
Regulatory Compliance Affecting the Aerospace & Defense Industry	Low	General overview document about regulations and use of EHS as well as GTS
SAP Product Compliance Managers Summit	Middle	General overview document about regulations and use of EHS
Using SAP to Manage CE (Conformité Européenne) Marked Products	Middle	How can EHS SVT support to be in compliance
Registration, Evaluation, Authorization and Restriction of Chemicals	Middle	Overview document regardgin REACh
Polymers and Monomers in Substance Volume Tracking - Node missing in SPRO	Low	How to take care of polymers in EHS SVT?
138 SVHC substances - Are your products impacted?	Low	What are "SVHC" substances and what is the impact on your business if you use these
Substance Volume Tracking -Automatic block is not possible	Middle	How to prepare EHS SVT set up so that block is comoing up in e.g. SAP MM or SAP SD process
Substance Volume Tracking: Specify Error Message Recipients	Low	Set up of EHS SVT to generate mails for recipents if threshold limit is exceeded
Substance Volume Tracking	Middle	What are the significant function modules used in context of EHS SVT?
SAP-EH&S tables	Low	Which tables are significant for EHS SVT?
The specified item was not found.	Low	What is the "overall status" in CBRC20 and how to interpret it?
REACH Compliance Registration in a Nutshell	Middle	General overview abotu REACH regulation
Specify Error Message Recipients	Low	Set up of EHS SVT to generate mails for recipents if threshold limit is exceeded
Join us at the SAP® Conference for Environment, Health & Safety Management 2014	Low	Reference to some meetings in which SVT is one topic
EHS SVT - IMP vs PUR and SO vs EXP	Middle	Use of scenario
SVT: Produced quantities tracking	Middle	Pitfalls in scenario production
SVT: limits not visible in CBRC20 (wrong color of light)	Middle	How to maintain quantitiy limits in EHS BD? What about customizing (IMG?)
Substance Volume Tracking - Product Safety	Low	How to start with SVT
SVT	Low	How to start with SVT
SVT OR	Middle	Use of OR in SVT
SVT: Online block on Prod Order	Middle	About SVT blocks
defining thresholds for SVT	MIddle	Threshold limits
zrcs_reach_rel does not exist while doing data transfer from property tree in svt	Middle	Data transfer from property tree
SVT - 3 Year average	Middle	3 yr average
VOC shipping control and restrictions-approach?	Special
Search for Environmentally Relevant Materials	Low	Some general kind of question
Korean Reach compliance	Other	Will SAP support new Korean legislation
Quantity for SVT	Low	How to maintain data
Country based blocking system SVT	Middle/High	How to use SVT for blocking
Setup Online checks for Purchase order in SVT	MIddle	Online Checks
Block a PO due to SVT and obtain the PO in CBRC21	Middle	Blocking
SVT settings in Material Master | SCN	Low	SVT set up in material master
Mapping SVT	Middle	Mapping
SVT settings in Material Master	Low	Material Master set up
Signification difference using standard svt reports vs BW SVT reports	Low	SVT <=> BW
SVT for TSCA and TSCA 5A	High	Set up of more than one tracking per country
Substance Volume Tracking - Basic questions for better understanding	Low
Bonded Warehouse scenario	Middle	Bonded Warehouse
Re: SVT help after RREGCH_VT	Middle	Export scenario
SAP EH &S SVT Tables and fields for SVT REACH EXP scenario ??	Middle	Export scenario
Help on EH & S SVT EXP DELIVERY SCENARIO	Middle	Export scenario
svt  for us and canada	Middle	Set up of SVT
Transaction Codes CBRC20 & CBRC21	Low	Transactioncode
Block a PO due to SVT and obtain the PO in CBRC21 | SCN	Middle	Blocks
SVT checks issue in Purchase orders?	Middle	Blcoks
Need help Delivery Senerio - CBRC20 no Data Shown	Middle
Error while sending standard PO	Low
Limitations in SVT / More input required	Low
SAP GTS and REACH	Low
https://archive.sap.com/discussions/thread/1464163
https://archive.sap.com/discussions/thread/3447093
https://archive.sap.com/discussions/thread/3484880
https://archive.sap.com/discussions/thread/1064285
https://archive.sap.com/discussions/thread/3813414
https://archive.sap.com/discussions/thread/1161503
https://archive.sap.com/discussions/thread/837119
https://archive.sap.com/discussions/thread/1173428
https://archive.sap.com/discussions/thread/815817
https://archive.sap.com/discussions/thread/1173334
https://archive.sap.com/discussions/thread/3460598
https://archive.sap.com/discussions/thread/3928782
https://archive.sap.com/discussions/thread/3811412
https://archive.sap.com/discussions/thread/3349431
https://archive.sap.com/discussions/thread/3878751
https://archive.sap.com/discussions/thread/2120040
https://archive.sap.com/discussions/thread/1615497
https://answers.sap.com/questions/156733/un-hold-purchase-order-from-transaction-cbrc21.html
https://archive.sap.com/discussions/thread/3221774
https://archive.sap.com/discussions/thread/3705248
https://archive.sap.com/discussions/thread/2112984
https://archive.sap.com/discussions/thread/3589590
https://answers.sap.com/questions/36427/2-cas-numbers-but-one-reach-registration.html
https://archive.sap.com/discussions/thread/3484976
https://archive.sap.com/discussions/thread/3523176
https://archive.sap.com/discussions/thread/3915484
https://answers.sap.com/questions/40057/svt-production.html
https://answers.sap.com/questions/33861/svt-production-scenario.html
https://archive.sap.com/discussions/thread/3963583
https://archive.sap.com/discussions/thread/3458473
https://answers.sap.com/questions/238905/next-issue-in-svt-production.html
https://answers.sap.com/questions/208711/ehs-svt-production-new-issues-identified.html
https://answers.sap.com/questions/75686/svt-topics.html
https://answers.sap.com/questions/40057/svt-production.html
https://archive.sap.com/discussions/thread/3963583
https://archive.sap.com/discussions/thread/3755971
https://archive.sap.com/discussions/thread/1172142
https://archive.sap.com/discussions/thread/1173421
https://archive.sap.com/discussions/thread/3705248
https://answers.sap.com/questions/279653/svt-next-questions.html
https://archive.sap.com/discussions/thread/1173334
https://answers.sap.com/questions/75967/svt-material-class.html
https://answers.sap.com/questions/75685/limitations-in-svt.html
https://answers.sap.com/questions/33861/svt-production-scenario.html
https://archive.sap.com/discussions/thread/3584725