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Termination before return of a Leave

JonasCostaBR
Explorer
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Hi Experts,

We have currently the follow scenery:

The customer have an employee that go out Leave of Absence, and this process was made by TimeOff.

But, before your return, the employee requested to out of the company, and we needs to do a Termination event for him.

The problem is that for we does the Termination Event, we need to end the Leave of Absence of this employee, and this generate one day of payed for him, and the customer don't like that.

How can we configure the system by when we does a Termination for this employee currently on Leave of Absence, the system process the Termination event and ends the Leave automatically?

Kind Regards,

Jonas Costa

OliverV
Explorer

hi Jonas, in our set-up we do not have to end the leave of absence - we can simply do the termination action.
Idea 1: please check with your customer if all is clear on the termination date. Usually HR mentions "last working day" as termination date while in reality it's the first day of inactivity. We covered this by showing the 2 dates in the termination field - see below example

If this is not what is causing the confusion, then maybe check our Time Profile set-up

I do hope this helps

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Answers (4)

Answers (4)

schen009
Explorer
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Hi, Again,

We need to end the LOA as we have Termination End Handling alert in admin alert that we need to clear.

Regards

Sophia

schen009
Explorer
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Hi, There,

I have the same issue as Jonas Costa stated.

When we end LOA, it took too many workflow approval steps. So I'm hoping there is a way to do it without stopping termination on LOA.

Following this thread, I would like to know if there is a way to change the termination record to be the last record of the employee. Currently we would have (using the above example) in job info the effective date of termination on 15 Jan (as sequence 1) and return from LOA (as sequence 2) being the last record. see the below screenshot as our example:

Can you please help or direct me to a solution?

Thanks a lot.

Regards

Sophia

PriyankaAgarwal
Product and Topic Expert
Product and Topic Expert
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Hi jonasc ,

Then the issue with the LOA end date and the termination date.

Lets say, the employee is terminated as of Jan 15th, 2023. Then employee is inactive from 16th Jan, 2023. The last working day is 15th Jan, 2023. So, on the Termination UI, you need to enter the Termination date as the Last Working Date of the employee i.e 15th Jan, 2023.

The LOA actual return date should be Termination Date + 1 i.e. 16th Jan, 2023. Then a Job Info record will be created for 16th Jan, 2023 for both LOA and the Termination record.

Then you should get the payments generated upto 15th Jan.

Kind Regards,

Priyanka

JonasCostaBR
Explorer
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Hi priyanka.agarwal

Ok, I understand your scenery, but in that case, when I send on 15th January the Termination Event to Payroll System (in my case is SAP HCM), on 16th when I send the LOA termination event, the Payroll process too?

I know that if I send 2 events on the same day we have an erro on HCM, but if I send a return of leave event for a user that was inactive on HCM, we do not have a problem?

Kind Regards,

Jonas

PriyankaAgarwal
Product and Topic Expert
Product and Topic Expert
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Hi jonasc ,

From what I understand, you terminate an employee before the Leave of Absence ended. So, the LOA absence is still open after the termination and you want to end that. Can you not end the LOA absence manually? Or can you implement a save rule in the job info which prevents termination unless the LOA has ended. So, you can first end the LOA and then terminate.

Also, I would like to know what is your expectation from payroll integration perspective?

Kind Regards,

Priyanka

JonasCostaBR
Explorer
0 Kudos

Hi priyanka.agarwal ,

My problem is exactly this, when we ended the LOA event and terminate the user, the Payroll System generate a payment for the last day worked.

We need to end the LOA Event, Terminate the employee and not generate more payments for them.

Kind Regards,

Jonas