SFs: Learning Management System: Organizing folders in Content Library (on SharePoint)

[former_member69631]

We recently launched our SFs LMS at Softchoice L&D. My question is around organizing and managing all the training materials that we create in-house and the materials we get from the business for uploading onto the new LMS. As best practice, to manage saving and managing all training materials and their source files, makes sense to create a Content Library on SharePoint.

Question 1: Can you share how best to organize the folders within the Content Library? Should the folders be organized according to departments? Can you give me more than one option on organizing the folders?

Question 2: What about cross-functional projects where more than one department collaborate on a single project?

[former_member69631]

Thank you so much Niladri! These options are really helpful. Is there some kind of documentation on this topic that you have that we could use - best practices etc. on managing a content library on SharePoint?

Unfortunately, we decided not to go with JAM for the time being, hence the SharePoint option.

[Niladri_B_Nayak]

Congratulations Sunanda for Successful Go-Live of SF Learning !!!

Let me answer your queries:

Option 1 :

You can have multiple different options of doing that

• By Importance - eg required, recommended, optional
• By Length - eg multi-lesson courses, stand alone courses, singular learning nuggets; or Can be completed in 5 min, 15 min, 30 min , > 30 min, etc
• By Developmental Timeline - eg your first 90 days, 91-180 days, 180 days plus (Sutiable for new hire/ 1st time Managers)
• By Content Type - eg documents, videos, interactive courses
• By Topic Area - eg skill A, skill B, skill C
• By Topic Depth - eg level 1 courses (beginner) , level 2 courses (Intermediate), level 3 courses(Expert)
• By Relevance to Role - eg knowledge for your role, knowledge for related roles, knowledge for other roles
• By Department wise (Ex: HR , IT, Finance ,etc)

Option 2 :

You can leverage SAP Jam integrated with your SF LMS for this . You can create a Jam group for cross collaboration, Once project finished, take download of the content to your sharepoint storage and deactivate that group in Jam .

Regards,

Niladri