SAP Enable now - Structure for Authors

[MelissaME]

Dear Team,

Uncertain which forum to post this question in, but here goes.

Best practice and in my own experience, the suggestion has always been to create "Author" folders in the Workspace in Manager/Producer in the event that multiple authors will be recording simulations and creating work books or group.s My understanding is the grouping by Author is related to the write tokens in the development process.

Usually, I create Author folders and within those folders I structure the Books and groups by Business Processes per module. Then, once the courses are finished and finalised, I move it to a Publish folder where the final courses will be Scormed and shared to LMS.

What would the impact be if Author folders are not created for the development phase, but only the SAP Business Process Structure with an author per module/stream? How would this impact the write tokens? I have a client who doesn't understand the purpose of structuing the development folders by Authors first and would like to define with clarity the purpose for doing so.

[ShaneLipke · Accepted solution]

Hi Mel,

The biggest issue with authoring content is being able to access the Write Token for a folder when you are adding new content objects to that folder.  If multiple authors share a folder, during authoring, and one creates a new object in that folder, they automatically get control of the parent folder.  If they do not give back editing control of that folder and a second authors attempts to create a new content object in the same folder, the new object will end up in the Unsorted folder.  Very soon, there will be many content objects in the Unsorted folder and that is a major challenge.

So, if authors always gave back editing control - the Write Token - over folders as soon as they had obtained control, e.g. immediate after creating a new content object, there would be little concern.  However, I have seen many customers with 1,000's of objects in the Unsorted folder and so I know that this does not always occur.

Regards
Shane