SAP Business bydesign supplier invoice won't post into open period

[CatrinP]

Every monthend we have invoices that are sent for approval but they are not approved by the last day of the month.  We close the accounting period for AP on the first day of the month so that we can perform the monthend close, all new AP invoices are then posted into new month.

We need the AP invoices that are not approved at on the last day of the month to post into the following month when they are approved.  Currently, on the first day of the month following the system period close,  we have to waste time manually removing them from approval and resubmitting in the new period.

Is there a system way for AP invoices to simply post in the open period?

[diessica]

Hello,

There is no way to automatically change the posting date of the invoice, however instead of withdrawing from approval you can approve the document and then post this to another period in the General Ledger - Source Documents view.

[HarshalVakil · Accepted solution]

There are different settings
1) period Status - Open / Blocked

2) First allowed and last allowed steps of the period

3) Process control

if the period is blocked or allowed step interval does not allow the posting of transactional documents and process control is open, user would be able to approve the invocie without error. however this will create the unposted source document and from unposted source document view, invocies can be posted to other open period.

if process control is blocked then regardless of the period status and first / last allowed step, system will raise an error.

for all the transaction that originates outside the Financials, sytem first checks for the process control.
if the process control is open then only document is allowed to be released / approved in the system.
once document is released, but the period is blocked, or allowed step interval does not allow the posting then it will create the unposted document and task. if period is open and allowed step internval allows the posting then document is posted in the period.

Hope this helps.