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Restricting Users to one Workarea

parmsethi
Explorer
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486

How do I restrict certain authors to only work in one Workarea and not the other? We have multiple workareas and when I create a new user with a particular role, it becomes visible/active in all workareas. Do I need to enter their names in the Permissions menu in Workareas/Tags screen for the specific workarea they will be allowed to work in?

Please advise.

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Answers (3)

Answers (3)

parmsethi
Explorer
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That's perfect! Thanks to Dirk (as always!) and David.

DirkManuel
Active Contributor
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Cool. Pls mark the question as answered if that did it. Thanks.

David_Brewster
Advisor
Advisor
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Hi Parminder

You can create roles for each workarea. For example, "Workarea 1 Master Author" or "Workarea 2 Standard Author". You can then add these to the built-in Master or Standard Author roles (in the System OU). The when you apply the permissions to the workarea, you can apply them to "Workarea 1 Master Author" for example. This means that if you have more Master Author users who will need access to Workarea 1 you can add them to the new role you've created.

DirkManuel
Active Contributor
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Permissions at the Workarea level. They are fairly broad, but usable. See Administration > Workareas and Tags > Permissions.

parmsethi
Explorer
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Thanks for the response Dirk. I already maintained the permissions and have the Standard/Master Author roles maintained. But these roles are available in all the Workareas. Do I need to enter the specific user names in the Permissions pop-up rather than the standard roles?

DirkManuel
Active Contributor
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Roles, and Users are available in all Workareas - they are global things (like Org Units). But if you want one group of Authors to only be able to create content in Workarea 1 and another group to only be able to create content in Workarea 2, you would need to:

  1. Create a Role A for the first group of Authors
  2. Set the Permissions for Workarea 1 to allow Role A to Create Edit and Delete content
  3. Create a Role B for the second group of Authors
  4. Set the Permissions for Workarea 2 to allow Role B to Create Edit and Delete content

Just make sure you don't have any other over-arching permissions set for Workarea 1 and Workarea 2 (like giving the Standard Author or Master Author Create Edit and Delete content permissions on them - just remove those permissions if they already exist).

You can also give Role A and Role B the Standard Author role (i.e. nesting roles) so they inherit all those permissions and you don't need to assign individual permissions to those new roles.

That should work. You could use individual named authors, but I really wouldn't recommend it.