on 2023 Oct 05 3:06 PM
How do I restrict certain authors to only work in one Workarea and not the other? We have multiple workareas and when I create a new user with a particular role, it becomes visible/active in all workareas. Do I need to enter their names in the Permissions menu in Workareas/Tags screen for the specific workarea they will be allowed to work in?
Please advise.
Request clarification before answering.
That's perfect! Thanks to Dirk (as always!) and David.
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Hi Parminder
You can create roles for each workarea. For example, "Workarea 1 Master Author" or "Workarea 2 Standard Author". You can then add these to the built-in Master or Standard Author roles (in the System OU). The when you apply the permissions to the workarea, you can apply them to "Workarea 1 Master Author" for example. This means that if you have more Master Author users who will need access to Workarea 1 you can add them to the new role you've created.
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Permissions at the Workarea level. They are fairly broad, but usable. See Administration > Workareas and Tags > Permissions.
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Roles, and Users are available in all Workareas - they are global things (like Org Units). But if you want one group of Authors to only be able to create content in Workarea 1 and another group to only be able to create content in Workarea 2, you would need to:
Just make sure you don't have any other over-arching permissions set for Workarea 1 and Workarea 2 (like giving the Standard Author or Master Author Create Edit and Delete content permissions on them - just remove those permissions if they already exist).
You can also give Role A and Role B the Standard Author role (i.e. nesting roles) so they inherit all those permissions and you don't need to assign individual permissions to those new roles.
That should work. You could use individual named authors, but I really wouldn't recommend it.
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