Rehire an employee that is not in the system

[AnaMoreno]

How do you handle rehires when you have changed from one system to another, in this case from SAP HCM to Employee Central and not every terminated employee exists in Employee Central?

Important to mention that we have interfaces out of EC that may be affected.

[I516066 · Accepted solution]

1 - You would need either to treat it as a new hire and leverage seniority dates that are in use in your system - By Far the simplest option.

OR 2 - perform an exercise similar to a data migration at small scale - with the creation of an original first record for the hire (with some dummy data most likely since not all the organizational data will be available in the system if the original hire was a long time ago), termination record, and then perform the rehire.

This would require two things:

- Good knowledge of the integrations in place to ensure that only the rehire record is picked up, and an understanding of which systems the employee's data will be sent to

- The employee to pre-exist in the target systems (otherwise the integration will tell them that it's a rehire, and the target system will not find a match to an existing record)

With both options, you need to have an understanding of what data will be sent where, and what the logic that the target systems will apply is.

Practically :

- With Option 1 : You treat the employee as a normal hire, and add the relevant seniority dates to their record during the hire

- The Payroll system does not have the original records stored

> Will the payroll system accept that it is a rehire but no hire record exists ? Will the system be able to process correctly the seniority dates sent ? If that case has been planned in the integration design, it may work as intended, but it may require some manual corrections by the payroll admin

Hope this helps - Trying to answer without writing a whole book 🙂

[Former Member]

As new hires and use Employment Info dates recognize seniority entry date.

Best Regards

Amlicar

[AnaMoreno]

Thank you for your answer Amilcar. Quick question, have you ever seen how this may impact interfaces to other systems? This also has helped me update my question so I appreciate it.