In the US Onboarding process, the language on the SAP_Federal_I9_Instructions_Remote panel is not legally accurate. The current language states "As a remote employee it will be your responsibility to take your I-9 and your documents proving you are eligible to work in the US to a notary public. After the notary has reviewed your documents and signed the I-9, you must mail or fax the I-9 in within 3 business days of your start date".
Please note that some US states, such as Texas, do not allow notary publics to sign the I-9 forms at all. Other states, such as California, prohibit a notary public from completing an I-9 form unless they are also a registered immigration consultant. Therefore, it can be very difficult, or even impossible, for some employees to find a notary to sign their I-9 form where they live.
We recognize this is a compliance panel but wanted to report this and request that the language referencing notaries be updated to reflect something like "notary public or trusted representative" in order to accommodate the differences between states legal requirements.
Bluesky
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