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Italy Local Rules for PAR Leave based on Working Hours

EvangeliaPanagi
Participant
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Hi Everyone, I have a customer requirement, which is very specific to Italy Local Policies and Union Agreements for people that work on Shifts but not only. It has to do with how the PAR Leave needs to handled in Time Sheets and then subsequently be deducted from their 109 Yearly Days balance they have. I don't have all the detailed requirements or understanding yet, but I just wanted to ask if anyone out there has come across this policy in the past, and what this is about or if it is possible to be configured.

Basically, for Workers that work a normal working schedule of 7.66 (for example hours), there needs to be an addition of 0.34 hour of PAR to their attendance to always reach the theoretical 8 hour schedule, and then this will be deducted from their 109 yearly balance. But there are more scenarios around this, which I am currently missing details.

This seems a very complex scenario, I am not sure how it is best to address... I will update the question once I have something more solid. Any help will be highly appreciated! volker.ruof - timo.biedenbender and rest Time Gurus, have you heard of such a scenario?

Thanks a lot!

Best Regards,

Evangelia

Accepted Solutions (0)

Answers (7)

Answers (7)

Virginie_Klein
Product and Topic Expert
Product and Topic Expert
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Thanks for your quick feedback Evangelia. Good to hear that you found a working solution.

Merry Christmas!

Virginie

EvangeliaPanagi
Participant
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Hi virginie_klein and thank you for your reply! we have actually just finalised this design and were testing it just now! 🙂 Italy Rules are very complex I must admit... It's been a crazy two months for us. For the 109 Hours, we have created a Business Rule directly in the Time Account, which will create this initial Accrual, even with proratio based on hire date automatically, and then a new yearly accrual every year, as soon as the user gets hired and starts using their timesheets. It works well so far!

Thanks,

Evangelia

Virginie_Klein
Product and Topic Expert
Product and Topic Expert
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Hi Evangelia,

sorry for the late reply. Somehow I didn't get a notification about your reply and missed the thread.

But I see you were already in very good hands with Volker 🙂

To confirm on Volker's remark: Yes, you could manipulate the accrual rule and post a negative booking by using the rule function "Opposite Sign()". However, how do you then add the positive balance of 109 hours at the beginning of the year? Would you do this via import? Because if you use an accrual rule based on recorded times to make the deduction, it will not be possible to post the 109 hours with the same accrual rule.

Kind regards

Virginie

EvangeliaPanagi
Participant
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Thank you very much Volker for your inputs! Maybe I can also try the "Create Time Record" too, since I now need to somehow accumulate this number of Hours based on the employee's Work Schedule instead.. and yes, for the second part it is tricky, and I have not been able yet to make your solution work.. I need to work more on this!

It seems that this is a very standard rule for Italy Workers, though, so it would be nice if something standard could be implemented as part of Best Practices.

Thanks anyway! It is always a pleasure to connect with you!

BR,

Evangelia

Volker_Ruof
Product and Topic Expert
Product and Topic Expert
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Hi Evangelia,

no I don´t see a good other way, maybe Virginie has a smart idea.

You could have instead of the event counter used a time valuation with "create time record" valuation type. With this you can create your 20minutes based on conditions that you can configure beforehand in time valuation - or even do it in a way that if a specific time type exists on this day than you create a "fictious" time record with the "create time record" option.

Then the second part to deduct this 20 minutes from a time off account balance is difficult - and I don´t see any other option as described in the tipps and hints blog Nr. 5. You would have your 20minutes than in the accrual base object for the relevant days and you then need on top use the accrual rule to "manipulate" this 20 minutes that they don´t increase, but deduct the time account balance. Not sure if this is possible....

EvangeliaPanagi
Participant
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Hi Virginie! thank you for the reply, yes this is what the Italian Term is: Permessi.

So basically, the people get 109 hours of PAR Leave in the beginning of the year, but during their daily timesheets there needs to be a 20 Minutes of PAR Accumulation, based on specific scenarios only. This accumulation will then need to be deducted from their Annual PAR Balance.

I think I have managed to do the first part which is the accumulation of PAR minutes, by using Events Counters on Working Time and other types of attendance, but I am now trying to find a good way to transfer this accumulation to a negative adjustment of the balance. I am currently reading out Volker's blogs on something similar: EC Time – Tipps and hints Nr. 5: how to accrual vacation time accounts based on EC time sheet data |... using Integration Center, but I am still not able to make it work....

Is there any standard solution for this overall Process?

Thanks,

Evangelia

Virginie_Klein
Product and Topic Expert
Product and Topic Expert
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Hi Evangelia,

you are referring to "permessi", right? Hence, I also assume you mean that employees have for example 109 hours of balance, not days, correct?

Kind regards

Virginie