How to make Process or Activity of process Mandatory ?

[Former Member]

Hello Experts,

I am having a requirement from client .

On Candidate Assignment screen, it is possible to assign candidate who is currently in Application Entry Process to Directly Offer Phase .

Is there any way , i can restrict this? Or is it possible to make atleast one activity of each Process to be mandatory .

So that Recruiter has to go through each and every Process .

Is there any standard Functionality to do this ?

And another Question is about Maintaining Profile of Employee under ESS .

1. Weather the details of Employee should come from PA30 or not, like work experiece, Education etc etc .

    Right now only basic data is coming From PA30 .

2 . Add button for Qualification Catalog is not appearing  for intenal employee in ESS .

Your comments will be appreciable and i'll be  thankful  .

Regards ,

Pankaj Khurana

[NicoleGeischnek · Accepted solution]

Hi Pankaj,

I am not quite sure I understood your first request correctly. If you create an activity from process "offer phase" the candidacy will automatically go to that process tab.

Regarding the second question: do you refer to the ESS employee profile or the E-Recruiting candidate profile called from the ESS pages? If the latter it depends on the T77S0 switch RECFA HRQUA if you can maintain qualfications or not.

Regards,

Nicole

[Former Member · Accepted solution]

Hi Nicole,

Thanx for replying .

I st Question :

Example : A candidate is in Application Entry Process .

Now system is letting me to move this candidate directly to 'OFFER PHASE' .

It should be like that after Application entry , Preselection Activities of candidate should be performed then SELECTION and so on .

My need is that is it possible to achieve this ?

That If Recruiter try to assign candidate to OFFER PHASE just after Application entry , it should throw some error or At each process some activity should be make required, so that recruiter is not able to jump the process from 1st to last .

For Second :

Add button is coming in External candidate Scenario but not in Internal candidate Scenario

Yes it is about the E-Recruiting candidate profile called from the ESS pages i.e HRRFC_A_STARTPAGE_INT_CAND .

Here Roadmap steps : EDUCATION/TRAINING , Work Experience are blank , User can manully create their profile .

The Question is that weather they should automatically filled by PA , as PA is integrated with EREC .

And yes for Qualification STEP, there is no "add" button as like in External Candidate Page .

RECFA HRQUA = X in system settings .

[NicoleGeischnek · Accepted solution]

Hi Pankaj,

That will only work if you include an own check for that asking for the last process eg. from table T77RCF_CDCYLIST.

Education and Work Experience from HR are not taken over to E-Recruiting because they have another data structure.

If you have set RECFA HRQUA to "X" it means you can't maintain the qualifications in E-Rec and hence, you have no "add" button. As docu says:

• RECFA HRQUA = 'X'
  You distribute the qualifications for employees from
  your HR system in the SAP E-Recruiting system.
  
  This switch setting means
  that you cannot maintain the qualifications for internal candidates in the SAP
  E-Recruiting system. The system takes into account the distributed
  qualifications overall.

Regards,

Nicole

[Former Member · Accepted solution]

Hi Nicole,

Thanx .

That will only work if you include an own check for that asking for the last process eg. from table T77RCF_CDCYLIST.

Can u please eleborate pls ?

I checked this table, there is no entry over here .

About Switch RECFA HRQUA = X .

Thanx , i got it .

Education and Work Experience from HR are not taken over to E-Recruiting because they have another data structure .

I have to answer Why ? So Please, can u explain me the reason Why and How ?

Another thing i want to know is  :

Application wizard for external candidate : HRRCF_A_STARTPAGE_EXT_CAND .

There is field TITLE and SECOND TITLE .

I need to change values in it ? is it somewhere in configuration or i have to debug and find ?

Even if i am entering something in STREET/housenumber and street/housenumber2 , i am getting error :

ENTER POSTAL CODE .

[NicoleGeischnek · Accepted solution]

Hi Pankaj,

You have here the last activity and last process and here you can do a check before creating a "wrong" activitiy.

HR and E-Rec use different data elements and fields and hence, can't be adopted that easy. That's the reason we don't transport it from one system to the other.

Title and second title comes from the business partner forms of address customizing. There you can change it.

If the field "postal code" is empty you will get the message when you change something.

Regards,

Nicole

[Former Member · Accepted solution]

Hi Nicole,

Thanx again .

Sorry Nicole, I am not getting you.

There are 8 standard process

1.Application entry

2. Preselection

3. Selection

4. Offerphase

5. Standby trm

6. Offerphase

7. Rejection

8. Alumini phase

My requirement is , that system should not be able to move directly from Application entry phase to Rejection Phase Directly , which is happening currently .

It should be one by one as shown above .

May be u r answering exactly what i am saying .

And u said about Own Check .

I want to know, is there any standard way to do it by configuration or i have to perform that check by coding ?

Titles : thanx so much i got the configuration.

About Postal Code :

Permanent Residence
Street/House Number:
Street/House Number 2:

If i leave it blank and click over Education/Training  Button, it navigates.

But when  enter anything( i have tried all combinations ) and click over Education/Training this button

What is your personal data and how can we contact you?

Form of Address: Title: Second Title: First Name: Second Name: Last Name: * Gender: Date of Birth:

Permanent Residence Street/House Number: Street/House Number 2: Country: Region: Location: Which address would you prefer us to use to contact you? Preferred Address:

Communication Data E-Mail: * Private/residence: Business/ Office: Mobile: Which telephone number would you prefer us to use to contact you? Preferred Telephone Number:

,

it throws me error :::

Enter a postal code

i checked Note 1324144 - Candidate profile: No check for postal code as req entry fld .But didn't find exact thing .

[NicoleGeischnek · Accepted solution]

There is no standard configuration for it, you will need to do it manually in the coding.

[Former Member · Accepted solution]

Hi nicole,

Thanx for ur inputs and helping me out .

I'll look at postal code issue, as that component was changed .

If u can answer me one more question ?

I have configured aluminy phase activities :

15	Alumni Services
1050	Invite to Apply
8520	Circular
8530	Information Day
8540	Invitation to Information Day
8550	Invitation to Alumni Meeting

But when i checked at process template or in Candidate Activities,

I am getting only 1 that is Invite to apply .

Why this is happening ?

Even in application entry Process , i have configured 9 activities, but it is showing only 6 .

[NicoleGeischnek · Accepted solution]

Hi Pankaj,

Do you have a process template in place which restricts it? Then you have to choose "all activities" radio button. The activities are assigned to that process too - VV77RCF_ACT2PROC?

Best regards,

Nicole

[Former Member · Accepted solution]

Hi Nicole,

Ya, i know the concept of all activities .

But problem is those activities are not displaying in Maintain Process Template , where we create Process Template .

Is there any limit that only Limited no. (ex : 30-35) activities can be appear only ?

[NicoleGeischnek · Accepted solution]

There is no limitation in standard for that. You can check and control it with the method used:

CL_HRRCF_REC_PLAN_PL=>GET_ACT_FROM_QUES.

Regards,

Nicole

[Former Member · Accepted solution]

Dear Nicole,

Our customer is asking to restrict moving of candidate until some activities are completed in each phase. Please suggest if thats possible in the standard system or not?

If not what is the alternate.

Thanks,

Poonam

[Luk11 · Accepted solution]

Hi Poonam,

This is not possible in the standard system. Adding this restriction will involve custom coding.

Regards,

Luk

[Former Member · Accepted solution]

hi Poonam,

Its not possible in standard system (EHP4) . I dont know about ehp5 or ehp6. Sap might provided this facility.

Alternate is that you have  to enhance it . Steps to do it ::

1. Right Click on application where Candidate selection Process and check technical attributes , Find webdynpro and its view.

2. Go to Se80, Open webdynpro and its view .

3. Then you need to debug it via External debugger. Check its processing, how its going on.

4. Once you do that, you can have enhancement options for method and use overwriteexit and can write your new custom code that can restrict it .

Regards,

Pran

[romanweise]

Hello Pankaj,

you cannot restrict moving the candidate directly from one process to another in sap standard. Unfortunately there is only a switch which prevents the process change if you create an activity in a certain process. So this would require some development. What could support solving your requirement is a new function delivered lately within the customer connection cycle for eRec. With this enhancement you can define dependencies between activities. This way you can restrict the creation of an offer letter activity if the interview has not been created. Check notes 2000572 and 1963685 on details.

As already mentioned above the data model of the core HR infotypes 0022 and 0023 for education and work experience are to different from the data model of eRec that the data could be transferred. Even a customer development would be nearly impossible here as the fields are differing a lot. If your customer is already using TM Core with infotypes 7403 and 7404 a data transfer would be possible as these infotypes were developed based on the eRec data model so they have the same fields. Still enhancing the ALE would require some effort.

My preferred solution here is to just getting this data into the data overview of the internal candidate. Instead of developing database tables to store the HR core data and an interface including an update logic to refresh the data it is much easier to just have an RFC function module which reads ITs 0022 and 0023 when processing the data overview and display it neatly.

The message for the postal code is created by the sap business partner. The business partner uses the central address management which is based on country specific settings for data requirements and consistency checks. It is not common to hide the postal code field and as you see it is not preventing the massage as it is created in the business logic and not in the ui. If you have a separate eRec instance you can change the country settings for all countries to suppress any messages regarding the postal code field. In an integrated scenario this is not possible as also the HR infotypes use these settings for their checks.

Kind Regards

Roman   

[Former Member]

Hi Nicole,

Can u please provide ur valuable inputs on my this thread 'Mss : create requisition request" .

http://scn.sap.com/thread/3342572

In that thread, all select buttons like select template, select position, select branch are working now .

but when i hitany of this select buttons, all dropdowns like industry, functional area, education, they just got stuck , nothing happens when i click over it .

Even i don't know weather i am using correct form or not ?

Is it configuration problem or patch problem ? I am on ehp4, sp4 .

even at last step, when i complete the step, workflow status is like :

"no employee is found : requisition request" .