How to automate assignment of training "packages" in Stages in the SuccessFactors LMS

[former_member1380881]

Hi, I would like to explore setting up Job Codes (JC) (alternate Job Codes) in the SuccessFactors LMS. Consistent feedback from some Managers is that the sequence of completing training curriculums is critical for some of our users, i.e. for e.g., instead of having 30 curriculums assigned to a user in 1 JC, I would like to explore say, splitting this 30 curriculums into 3 JCs of 10 curriculums each – and for e.g. the colleague needs to complete the Stage 1 JC then Stage 2 JC is assigned, and when the Stage 2 JC is completed, Stage 3 JC is assigned.

• Option 1: How can we setup for such Staged JC assignments? For e.g., is the SuccessFactors LMS able to automatically assign to the users such that on the user 1st day, it assigns the Stage 1 JC to the user, then after the 1st month, it assigns Stage 2 JC to the user, then after the 2nd month, it assigns Stage 3 JC to the user.
• Option 2: If “automatic” assignment by the SuccessFactors LMS (Option 1) is not possible, how can we have some kind of signal/trigger from the SuccessFactors LMS to notify the training admin to manually assign the Stage 2 & 3 JCs to the colleagues upon the required duration (for e.g. monthly assignment per the above e.g.) or upon completion of the preceding Stage?
• Option 3: Other suggestions/lesson learnt?

A point to note is that users can join the company at any time (& thus their 1st Day are also different) so at any time there could be a # of users to be “managed”, thus it is preferred if we have some form of automation to help manage such staged JC assignments.

I look forward to hear/learn from the community and SAP. Thanks.

[former_member27]

Hi Zhiyang,

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Regards,

Dedi

[ChrisStiles]

zhiyang - if its the sequencing that is important (not necessarily the "monthly timing"), then assignment profiles can accomplish this. Using your example of 30 items, broken into 10 sets of 3 ..

AP1: Assigns the first 3 items based on Hire Date.

AP2: Assigns the items 4,5 and 6 when Items 1,2 and 3 are completed. (using the Item Completion criteria in the AP rules).

AP3: Assigns the items 7,8 and 9 when Items 4,5 and 6 are completed. (using the Item Completion criteria in the AP rules).

AP4: Assigns the items 7,8 and 9 when Items 10,11 and 12 are completed. (using the Item Completion criteria in the AP rules).

and so on up to assigning 28, 28 and 30 ...

[former_member1380881]

Cool. Thank you for your suggestions. I know that the Item Completion criteria is something we can explore. I was just wondering if we have a similar Curriculum Completion criteria as this may be more helpful for the above e.g..