How does your business manage items like first aid and licences that have renewal dates?

[Sarah_Rothery]

Our business wants to have renewal items that remind employees when they need to undertake an accreditation/licence again. For example: First Aid and Licences. 

How are you capturing this in the Learning Module of SuccessFactors? What setup worked best for you? 

We value your input! 

Many Thanks

Sarah Rothery

[nathanharding]

Hi @Sarah_Rothery 

I've used Curricula Retraining to manage license renewals for several large organizations in Western Australia, including those in healthcare and the mining and resources sectors.

While it's not a perfect solution—particularly for licenses like the MSIC, which can have 2-, 3-, or 5-year renewal periods, or temporary High Risk Work Licenses (HRWL) that expire after just three months—we've adopted a consistent approach. We align all licenses to a 5-year renewal cycle by recording the start date accordingly and noting the actual expiry details in the Learning History Record.

I understand that enabling end dates for items would require a significant overhaul of the LMS functionality, but it would be a valuable enhancement for managing compliance more effectively.

Please feel free to reach out via email or message to discuss, as I'm sure that I have come across similar challenges and may be able to offer potential solutions or ideas.

Best regards,
Nathan H.

SAP SuccessFactors Learning