Generating Offer Letter & Data Transfer in Recruitment Module

[Former Member]

Dear Gurus,

1) We are implementing Recruitment module and i am quite new to it. Could any one of you suggest what are the sequence of steps required to maintain to make sure that a Standard offer letter is generated and how to mail it to the applicant while you perform Offer Applicant Contract activity. Kindly suggest how to move further to fulfill this requirement.

Kindly note this is pure Recruitment module and e recruitment is totally out of scope.

2) How do you transfer applicant data to Personnel Adminstration module when the Applicant action Prepare for Hiring is run.

Kindly suggest the sequence of steps to be followed to make sure the data transfer happens from recruitment to personnel adminstration.

Kindly also let me know what are the mandatory switches that have to be activiated in T77S0 table to set up an integration between PA & RC.

3)When you hire a external applicant whose data is already there in PB10 and when you hire him for suitable vacancy and do the data transfer to PA. The next time when i try searching in the applicant pool will the Applicant group change from External applicant to internal applicant in case of hired applicant. If yes how to go about it.

Kindly throw some light on this. Please note we would like to go about the standard functionalities of SAP Recruitment module.

If there is any challenge in fulfilling the above requirements, kindly point out the same so i can address the same to my client...

Regards,

Kiran

[Former Member]

Hi Ravi,

You can do the initial data entry of the applicant through Tcode PB40 or PB10. Once you have maintained the data, then you can do the applicant actions like given below through Tcode PB40.

Enter additional data

Reject applicant

Put applicant on hold

Process applicant

Offer applicant contract

Applicant rejects offer

Change of org. assignment

Further application

Invite applicant.

It is not compulsory to do all these actions, but these actions are useful to keep a track of applicants.

Then you have to do applicant action prepare for hiring through PB40. After doing prepare for hiring action you can transfer the applicant data to Personnel administration through Tcode PBA7. Once the data is transferred personnel number is generated for applicant. Then you have to complete the activities throug Tcode PBA8.

Few tables for configuration of recruitment :

T750D - for creating media for recruitment

V_T750C - Recruitment instruments

T750K - Applicant group

V_T750F - Applicant range

V_T751E - Applicant action type

V_T588D - Infogroup for Applicant action

Shrikant

[Former Member]

Hi Shrikant,

Thanks for your valuable inputs.

I am able to to do data transfer through PBA7 & and i can see the planned /complete activities in PBA8. During which step we can see the personnel number getting generated.

Also could you advice how do we generate offer letter. Are there any specific switches which have to be activated. I have activated two switches which comes in intial node of recruitment@SPRO level. Applicant switches.

Your inputs have certainly helped me in understanding the overview of it.

Awarding points, but yet to find the solution to the requirement.

Regards,

Kiran

[Former Member]

Could anyone of you let me know how to proceed further...

Regards,

Kiran

[Former Member]

hi

For data transffering recruitment we have to use Tcode pba7 from here all the data will be transffered to PA.

regards

lakshman

[Former Member]

Hi Lakshman,

Thanks for the response. For data transfer we use transaction codes like PBA7 & PBA8 subsequently.

Now i have a question, once the data is transferred from recruitment to PA, for that applicant will the personnel number get generated automatically or how is the process there after. Would help if you could be e bit elaborative.

Also could anyone throw some light on generation of offer letter in recruitment module.

Regards,

Kiran