Employees Entering Their Own External Training Records

[DJeffries]

Greetings,

If an employee attends an external seminar and wants to record the attendance as a completion, can they do that? Is there any documentation that could be shared that would explain this process?

Thanks,

Dana Jeffries

[SEGordon]

This is the process our students use. There is probably something in the SAP help files but it was easier to paste this then search the help files .

Student Self Recording of External Events

1. The Student logs into the Learning Plan

2. In the Learning History tile select the button for Add

3. A screen will open with the options to add an Item based event or External Event to the Learning History

4. Select External Event

5. A new window will open to enter the details. The only required information is a Description, Completion Date, Completion Time and Time Zone.

6. The student enters the required and any additional information needed. (It would be good practice to have the beginning of the Description start with some type of standard phrase or the User Id to aid in reporting since there is no LMS Item ID or Title.

7. A Grade (numerical or text) and Comments can also be entered. Select Continue

8. A chance to review the information entered is now shown. Select Add to Learning History.

9. Once the Add to Learning History is selected, if a requirement for Approval has been set up, the next screen will inform the student that the submission requires Approval. The Approval steps and Approver information will also be shown. The request must be approved before it will be added to the student’s Learning History. Select Submit to start the process of having it added to Learning History.

Susan Gordon