E-Recruiting- Log on for Paper application

[Former Member]

Hi

Can you reply for the following scenario please?

An external candidate sends a hard copy and it was entered manually into e-recruiting system. When an invitation to apply for a specific job sent to a candidate, how the candidate gets the log-on.

[romanweise]

Hi Robin,

as every other candidate a candidate resulting from manually entering an hard copy application can request his logon data via the "forgot password" link on the login to his start page or if he directly contacts you, you can send him the logon information directly by creating and sending the password activity.

trouble is that if you process his hard cover application today and then you find the candidate again in let's say half a year in pool, assign him to a requisition from pool and request him to apply for the job he probably will have no idea that he has already a candidate in the system.

That's why we usually recomment to put the logon data directly into the receipment acknowledgement letter you send after entering the hard copy application. That has in addition the effect that the candidate can directly add data to his profile.

Best Regards

Roman Weise

PS: if you use the WebDynpro frontend you should apply SP12 or the note 1105598 for ensuring correct handling of data sec declaration.

[Former Member]

Thank you Deepak and Roman

For ‘wf-batch ‘user, do I need to assign a profile ‘SAP_RCF_UNREGISTERED_CANDIDATE’ or SAP_RCF_EXTERNAL_CANDIDATE.

Hi Roman

I like your suggestion on include logon data directly into the recipient acknowledgement letter. How ever I didn’t find facility to create user-id & password on Recruiter page. On Recruiter page I have entered paper application through ‘Application management-Enter external application’.

[romanweise]

Hi Robin,

WF-BATCH does not need a reference user as the reference user is only for easily assigning authorization to the candidate. Sure, the wf-batch needs a candidate to work in the application (create activities, send correspondence, dprocess status changes, ...) but by recommendation of sap it has SAP_ALL profile so it does not need further assignments. But usually I give him the reference user for internal candidates to indicate in the user profile that it has a candidate, which has to be kept in mind for administration.

(I know a few companies who do not allow wf-batch to have sap_all, if i encounter this in a project I raise my hand: "sap_all = sap recommendation - if you do not follow the recommendation, all workflow errors are out of support" :oP).

For the login information in the recipient acknowledgement letter you do not enter the login data in the bsp application on your own. The smartform itself implements the generation of the password as this is the only way to have it for the correspondence. Check the standard smartform for sending a new password to the candidate HRRCF_CS_EXA_NEW_PASSWORD. In the initialization of the smartform you find the code you need. Please pay attention that you can only send the login data in the acknowledgement letter for manually entered applications. For registered application the candidate already logged on to the system and you should not change his password. For unregistered application i prefere sending the login data on entering the application wizard so the applicant can easily logon again if he leaves the wizard before sending it.

Best Regards

Roman Weise

[Former Member]

Thanks a lot Roman

[Former Member]

Hi Roman,

It's been a long time since you posted this, I was hoping you could give me a little more information? I have implemented a smartform with the coding from HRRCF_CS_EXA_NEW_PASSWORD, and linked it to activity 1030 (Acknowledge Unregistered Candidate), however when an external candidate applies via HRRCF_A_UNREG_JOB_SEARCH, the system always sends the smartform attached to activity 1010 (Acknowledge candidate). Can I change the linkage here, or am I doing somethihng wrong?

Many thanks

Kind regards

Gareth

[dsharmak]

Hi Robin,

The role of the unregistered candidate is assigned to persons who have

not yet registered their data in the Talent Warehouse but who are

interested in taking up new employment. The unregistered candidate is

used as service user for E-Recruiting applications to give a person

access to these applications without the person having to register his

or her data beforehand in the Talent Warehouse.

Activities in SAP E-Recruiting:

The unregistered candidate performs the following activities:

-> Searching for jobs

-> Registering

-> Applying for jobs after registration

-> Requesting a new password.

An external candidate uses unregistered search and incase he finds

suitable vacancy then he applies for it.For applying to that vacancy

system ask him to update first name, last name and email address.

Now system should send a username & password to this external candidate

on his provided email address.So that he don't need to register again to

E-Recruitment application.

In our E-Recruitment system we have a user with name wf-batch which is

used to send all the recruitment related emails to candidate

automatically.Please check in your system this user has some missing

authorizations.

Kindly assign this user with authorization profile, authorization to

change the status of E-Recruiting objects (P_RCF_STAT).

please have a look in IMG-documentation mentioned above

(SAP E-Recruiting >Technical Settings >Workflow

>Workflow in E-Recruiting)

Best Regards,

Deepak...

[Former Member]

Thank you Deepak

I have a user wf-batch but there is no reference user for this is it ok or do I need to maintain a reference user like 'RCF_CAND_EXT'.