E-rec Requisition Archive object IRM configuration

[Former Member]

Hi Experts,

I am new to archice objects in e-rec. I am trying to use the SAP standard archive object HRRCF_REQ to delete the requisition data from the system. We want to delete all the closed/to be deleted status requisitions before a year (eg 2012).

I have used SARA transaction code to write the archive object and then using delete to delete the data . But the write program file is not selected in the delete option from the server. Since the data in the file is a formatted text, I am unable to understand if the right set of requisition records are stored in the file.

ILM is activated, file path and name is added. IRM configuration is maintained but not sure if the config is correct. I ahve maintained IRM configuration by creating a policy and the rule as below:

Min, Retent, Time     = 1

Max. Retention Time = 0

Retention Time Unit  = Year

Time Ref.                 = Last changed on

Time Offset              = End of year

In the SARA write program RH_RCF_ARC_REQ_WRI . I have given the start date to select the requisitions from HRP5125 which has status = closed/to be deleted.

Can someone kindly help me to setup the correct IRM configuration. How to see the file in 'delete' option to delete the records. How to read the data in the file to indentify the records which are stored.

Thanks in advance,

Sam

[Former Member]

I don't know much about archiving but requisitions with status "to be deleted" can be deleted as an erecruiting administrator. They get the list of to be deleted requisitions and if he deletes them, there are really deleted. So you should not archive those requisitions imo.

The closed ones that's a different story 🙂