Curriculum Requirements with Retraining

[louis_oli4]

Dear experts,

We are building a curriculum with curriculum requirement, where users need to complete 15 hours out of an item pool by the end of the year. At the beginning of the next year, the item pool is reviewed with some new trainings, but also some old trainings.

Every year, the users need to reach the 15 hours-benchmark again (starting from 0). We should make sure that completing a previously-completed item is prevented, or at least does not contribute in the 15-hour count. This means that every year, the user receives a pool with old and new items, and should obtain 15 training-hours by the end of the year, choosing between the courses that they didn't follow yet. The courses are a mix of e-learnings and instructor-led items, so preventing registrations via the internal is not sufficient.

Could you please advice me how to build such process?

[HARISREE]

Hi

This requirement goes beyond standard curriculum retraining in SAP SuccessFactors Learning — the default “period-based requirement” only resets the due dates, but it still allows repeated courses to count if they are in the pool.

Why this is tricky in SF Learning

LMS does not have an out-of-the-box rule “don’t count courses you already completed in a prior period.
If the same Item ID and Version is assigned again in the next requirement period, and the completion is still valid, it will count again—or if re-taken, it will show as completed and contribute toward the hours.
Therefore: to force learners to take different courses each year, you must break the completion link from previous years.

Harisree CL

[louis_oli4]

Hi Harisree, how would you break the completion link from previous years? I thought about creating a revision or by copying the item and placing it in the item pool of the next year (so the LMS considers it as a new item). In that way, the users would be assigned a new curriculum with new requirement and new items, so they start from zero again. Here the problem will be that the user would be able to follow the courses again in the new year.

[ChrisMayAtDelta]

We usually make a new item with a new ID each year. That allows us to use the same content object, or make updates or even use brand new content. I will also acknowledge we only manage 50-60 items this way, any more and that would be very burdensome.