Change the amount of accruals for a single employee in SAP SF EC Time Management

[nartlamber]

Hello Dears,

My question is, if we change the amount of accruals if I'm using lookup to calculate the accrual for the employee even if frequency is (daily, monthly or even annually)?

my lookup says, if the employee has from 0 to 3 years of experience, the employee should have 14 annual leaves.

also, if the employee has from 4 to 99 years of experience, the employee will have 21 days of annual leaves.

my question is, we hired an employee named for an example " David ", lets say David has 5 years of experience, but one of his job requirements is to have 30 days of annual leave instead of 21.

so, the main issue here is, if we changed the lookup from 21 to 30 in manage data, and then we went to "Time off Management", and then we re-run the accruals, it will affect all employees that have that time account type, so can let that single employee have 30 days instead of 21 days regarding the accrual frequency.

if you need more info, please dont hesitate to write in the comment, and I will provide it to you asap.

Kind Regards,

Nart Lamber

[Virginie_Klein · Accepted solution]

Hi Nart,

technically you could say in your accrual rule "If user = David, then 30 days, else if...". However, from a business process point of view this might be cumbersome, because David might not be the only one to have an individual agreement, and then each time this happens, system admin would need to adapt the accrual rule. Hence, alternatively, I could imagine something like the following: you add a custom boolean field to the job info (called e.g. "Regular Accruals apply") and a decimal custom field (called e.g. "Individual Accrual Amount"). The first field is set per default to Yes. If now a new hire has agreed something else than the regular accruals, the HR admin can set the field to No and enter the agreed accrual amount (e.g. 30) in the second custom field. In your accrual rule you could say if "Regular Accruals Apply" = Yes, then...(use the lookup), else you take the amount from the job info field ("Individual Accrual Amount").

I hope this helps.

Kind regards

Virginie

[former_member34082 · Accepted solution]

Great Virginie.

[nartlamber · Accepted solution]

Dear Virginie,

Thank you so much for your information, it really helped me.

Kind Regards,

Nart Lamber