Hello Sekhar,
there are three different scenarios for transferring the data of an external candidate to the HR core for hiring.
- the easiest and most commonly used is the RFC connection. When creating an activity of category data transfer the data of the candidate is transferred from eRec to HR core. There it is stored in table T752F. Then you can run transaction PA48. There you can select the candidate and run a hiring action. This is the same action like in PA40 only the system will preset the fields with the values from eRec (similar to batch input).
- Instead of using the RFC solution you can transfer the data using PI (this can be activated using a switch in T77S0). To be honest none of my customers is using this. Either they had no PI server at all or they did not use it for eRec
- The third was delivered with a business function HCM_HIRE_INT_CI_1. This is based on HCM processes and forms and targeted towards customers using Talent Management Core (e.g. data for education and work experience is transferred into the TM Core infotypes 740X as contrary to the hr core standard infotypes 0022 and 0023 they are structured like the eRec ones). Of course as you can do a lot of customer enhancements to HCMP&F you can replace the behavior nearly completely. One or two of my clients discussed this solution but as far as I know none is actually using it.
The simple truth is most customers seem to not use any integration at all. The first solution is easy to activate but only covers around 13 fields. Compared to a real full blow hiring action this is not even 10% of the fields which have to be entered. So the presetting this small number of fields is not a great help especially as you have to check every information anyways. Furthermore PA48 is not very nice and lacks functions to structure the incoming records which makes it difficult to handle in large distributed organizations.
The other two options require a lot of infrastructure for small functionality. What we discussed with a client was using the new hire integration to preset a full hiring form with eRec data and then send to the candidate as offline form to gather all missing information and use this for hiring. But there were to many issues on data privacy aspects when sending a form with social security data, bank account data, etc. via email. Furthermore they required actual signatures.
Kind regards
Roman
Bluesky
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