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Can we automate updating positions and employees' job info when we update a job classification?

Jake_Berger
Explorer
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287

Can we automate updating the associated positions and employee's job information when we update a job classification?

For example, if the job classification Engineer 3 has a career level of Intermediate, and we decide to change it to Advanced, we would like the career level of any positions with the job classification of Engineer 3 to have the value of the career level field to be updated to Advanced. As well, we would like any employees with the job classification of Engineer 3 to have their career level update to Advanced.

This seems like it would be standard functionality, but it doesn't appear to be, and we would like to develop an automated process to make this happen.

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Answers (2)

Answers (2)

karenperez
Product and Topic Expert
Product and Topic Expert
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Dear jacob296,

There is no standard trigger from Job Classification to Position, but some customers used to send a notification to the HR admin everytime there is a change in the name of level of a job classification and this person would create a mass data management to update all positions and consequently, bu standard, sync to employees.

Besides that, some partners also offer solutions for this and other similar use cases, for example Ingentis Business Rule Trigger (Take a look here), but this would have additional cost.

I hope this helps!

Thank you.

Best Regards,

Karen Perez

nlgro023
Active Contributor
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Without an integration that seems impossible.

The best approach would still be like mass data management by using a filter for the respective job classification.

The reason why without an integration that wouldn't work is that
1. You need to identify the job code and store it somewhere.
2. That needs to be used as filter for the positions to look for (and that is the part integration center can't automate as it can receive files, not dynamically fill a filter.
3. Then this integration needs to update those positions with the classification (if the business rule is built properly you only need to add a new date and the rest should sync)