Assignment Profile Behaviour with Items, Library, Curricula

[DeeCrews]

Hi Ive been looking for a clear description of Assignment Profiles in relation to how they treat the item, library, curricula and/or programme they are linked to. When does the content linked to an assignment profile show up in the search results when a user is browsing for courses VS when does it get assigned to them 

If its assigned to them WHERE does it appear?  They only time my testing shows consistent results is when i have a REQUIRED item linked to the Assignment Profile - then i see it as a Required item in my learning plan on the home page.  Other than that, I dont understand what settings affect which result. Ive spent ages looking for the right guidance. I understand the AP and how to set it up however not when / how items / curricula / programmes are Assigned VS just visible in search

Thanks 

[M_jess1]

Hi @DeeCrews 

I think it's easier if we split the entities that get assigned through Assignment Profiles in two categories, just for illustration purposes:

• Learning Plan (items, programs, curricula);
• Libraries.

When assigning Libraries to the users through APs, that affects the entities the users can search by themselves at the user side (through the Enhanced Search and/or the legacy library).

And the "Learning Plan" entities get assigned to the users' Learning Plans, which is something that can be double-checked by navigating to Learning Administration > People > search and open a user's record > Assigned Items tab or Curricula tab or Program tab (depending on what's being assigned).

• These entities will or will not be seen by the users on the user side depending on other settings. For example: curricula that are not Required nor have an Effective date are considered as Complete by the system (https://me.sap.com/notes/2252538); hence won't be visible to the user at the user side. But it doesn't mean it hasn't been assigned by the AP.

Maybe to start you can configure the AP, propagate its changes, keep the Assignment Profile Execute Updates job enabled and running (so the users get included / removed from the AP when they meet or fall out of the rules), and then check the records of users that are part of the AP, looking at their Assigned Items, Curricula, Programs, Library Access tabs to see if the AP's entities were assigned. If shown there, it means the AP worked and then you can look into the specifics of what's not shown at the user side (what setting is interfering, etc.).

--See Also--

• 2747663 - An Overview of Assignment Profiles in SuccessFactors Learning 
• 2282363 - Assignment profile (AP) not assigning program to the users who are a part of the AP 
• 2392503 - Assignment Profile Execute Changes vs Update Users and Assignments 
• 2073591 - Assignment Profile is no longer re-assigning entities 
• 2286448 - How to tell if an assignment profile is propagated in Learning? 
• Assigning Libraries to Learners 

Best regards,

[DeeCrews]

Thanks @M_jess1 thats really helpful... it was the difference in Libraries vs Other content that I was looking for confirmation on from an expert - much appreciated

[M_jess1]

Hi @DeeCrews 

You're welcome!