A Journey of Learning Administrator Interface in LMS- Part (II)

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Hi Everyone, I am back again with my second blog post on New Learning Admin Interface which is the most significant change that LMS has received in several years with the redesigned structure and changes in the navigation and terminology. This blog post gives more insight compared to my first blog post in which I have covered New Administrator Navigation along with the advantages and disadvantages of new UI. - URL-https://blogs.sap.com/2020/04/28/journey-of-change-in-learning-administration-interface-in-lmspart-i...

In this blog post, I will be focusing on the following topics.

1. New Administrator Navigation Components


2. Entity Manager Navigation Components


3. Table and Table Toolbar


4. The terminology changes of Major Learning Administrator Terms and the impact user side (if any)


5. Current menu navigation and terminology mapped to the new menu navigation structure


6. Removed features


7. Drawbacks and Limitations

1.New Administrator Navigation Components:

New Administrator Navigation gives an overview on New Administrator Navigation components as it is mentioned in the screenshot below.

2.Entity Manager Navigation Components:

Entity Manager is the new layout presented when creating, editing or managing 9 major entities in the system, which are User, Assignment Profile, Item, Class (Scheduled Offering), Library (Catalog), Curriculum, Coupons, Free of Charge Subscriptions (Subscriptions) and Purchase Order (Prepaid Account).

The entity manager is made-up of three main components: the entity header, the entity tabs, and the Entity Detail Area. Below are the images of entity manager and its components.

3.Table and Table Toolbar:

Depending on the entity and the selected entity tab, the data associated is presented in a table format. If no data has been associated, the table will present a message communicating that there are no associations with the entity.  The functions that are shown from the table toolbar are specific to the related tab.

4.The below are terminology changes of Major Learning Administrator Terms and the impact user side (if any):

LMS Area	Current Term	New Term	User Side Impact
Content	Document	Document Links	Yes, currently it is called Attached Documents
Content	Content Network	Open Content Network	No
Content	Follow-Up Evaluation: Application of Learning	Follow-Up Survey	Yes, currently it is called Survey
Content	Item Evaluation: User Satisfaction	Course Feedback	Yes, currently it is called Course Evaluation and will change to Course Feedback
Content	Questionnaire Survey	Survey	No
Content	Filename	URL	No
Class	Segments	Time Slots	Yes, currently it is called Segment
Class	Registration Form	Special Requests	Yes
Item	Blended Course	Instructor-Led with Online Content	Yes, currently it is called Instructor-Led and Online Course
Item	Length	Duration	Yes
Item	Thumbnail File	Image	No
Item	Learning Event	History Record	Yes
Finance	Order Ticket	Voucher	Yes
Item	Blended Course	Instructor-Led with Online Content	Yes, currently it is called Instructor-Led and Online Course
Finance	Subscription	Free-of-Charge Subscription	No
Finance	Purchase Order	Prepaid Account	Yes
Finance	Coupon ID	Coupon Code	Aligning with User interface
General	Notification	Email Notification	No
General	Subordinate	Direct Report	Yes, on the Manager (Supervisor) interface.
General	My Employees	My Team	Yes, on the Manager (Supervisor) interface
Learning Activities	Requirements	Curriculum Requirements	Yes
Learning Activities	Group Instances	Class Groups	No
Learning Activities	Scheduled Offering	Class	Yes
Learning Activities	Slots Reserved	Reserved Seats	No
Learning Activities	Schedule Block	Resource Block	Yes
Library	Catalog	Library	Yes
Library	Subject Area	Category	Yes, currently it is called Topics
People	Classes	Cohorts	No
People	Group	User Group	No
Role	Alternate Supervisor	Alternate Manager	Yes
System Administrator	Custom Columns	Custom Fields	No
System Administrator	Deployment locations	Content Deployment Locations	No
System Administrator	Domains	Security Domains	No
System Administrator	Global Variables	Global Application Settings	No
System Administrator	Record	Entity	No
System Administrator	Subdomains	Security Subdomains	No
System Administrator	Time Slots	Time frames	No
System Administrator	Workflows	Permissions	No
User	External Requests	External Learning Requests	Yes

5.Current menu navigation and terminology mapped to the new menu navigation structure:

The major change in new UI is streamlined navigation and terminology change improved for clarity, consistency, and alignment across the SuccessFactors suite ensuring it is insightful, clear, approachable and optimistic.

User (People):

Old UI menu navigation	New UI menu navigation	Terminology Change	New Terminology
User>Tools>User Needs Management	Relocated to Manage User Learning	Yes	Manage Assignments
User>Tools>Record Learning –Financials	Relocated to Manage User Learning	Yes	Add Learning History with Finance
User>Tools>Record> Record Learning-Multiple	Relocated to Manage User Learning	Yes	Add Learning History for Multiple Courses
User>Tools>Learning Event Editor	Relocated to Manage User Learning	Yes	Edit Learning History
User>Tools>Send Notification	Relocated to Manage User Learning	Yes	Send Email Notification
User>Tools>External Request	Relocated to Manage User Learning	Yes	Create External Learning Request
Users> Tools> Supervisor assistant	Relocated within People	Yes	Change Assigned Manager
User>Groups	No Change	Yes	People> User Account Request

Learning Activities (Learning):

Old UI menu navigation	New UI menu navigation	Terminology Change	New Terminology
Learning> Schedule offerings	No Change	Yes	Learning Activities> Classes
Learning> Classes	Relocated within People	Yes	People> Cohorts
Learning> Group instances	Learning Activities>Competencies	Yes	Learning Activities> Class Groups
Learning> Catalogs	Learning Activities>Classes Group	Yes	Learning Activities> Libraries
Learning> Requirements	No Change	Yes	Learning Activities> Curriculum Requirements
Learning> Questionnaire surveys	No Change	Yes	Learning Activities> Surveys
Learning> Content network	Relocated within Content	Yes	Content > Open Content Network
Learning> Tools> Close scheduled offering (Classes)	Access point removed	Yes	Within the Class Entity > Close
Learning> Tools> Cancel scheduled offering (Classes)	Access point removed	Yes	Within the Class Entity> Cancel
Learning> Tools> Curriculum scheduling	Access point removed	Yes	Within the Curriculum> Create Curriculum Classes
Learning> Tools> Required dates editor	Relocated within Manage User Learning	Yes	Manage User Learning> Edit Required Dates

 Content:

Old UI menu navigation	New UI menu navigation	Terminology Change	New Terminology
Content> Questions	No Change	Yes	Content> Questions (Legacy)
Content> Exam Objects	No Change	Yes	Content> Exam Objects (Legacy)
Content> Tools> Printed Exam Templates	Relocated within Content	Yes	Content> Printed Exam Templates (Legacy)
Content> Documents	No Change	Yes	Content> Document Links
Content> Deployment locations	Relocated within System Administration>Configuration	Yes	System Administration> Configuration> Content Deployment Locations

Commerce (Finance):

Old UI menu navigation	New UI menu navigation	Terminology Change	New Terminology
Commerce> Unused order tickets	No Change	Yes	Finance> Unused Vouchers
Commerce> Subscriptions	No Change	Yes	Finance> Free of Charge Subscriptions
Commerce> Purchase orders	No Change	Yes	Finance> Prepaid Accounts
Commerce> Tools> Catalog price change	Access point removed	Yes	Within the Course or Class Entity> Libraries
Commerce> Tools> Master inventory price change	Access point removed	Yes	Within the Course or Class Entity> Libraries

 System Administrators:

Old UI menu navigation	New UI menu navigation	Terminology Change	New Terminology
System admin> Application admin	No Change	Yes	System Administration> Application Administration
System admin> Application admin> Admin management	Relocated within System Administration> Security	Yes	System Administration> Security> Administrators
System admin> Security> Domains	No Change	Yes	System Administration> Security> Security Domains
System admin> Security> Domain restrictions	System admin> Security> Domain restrictions	Yes	System Administration> Security> Authorized Security Domains
System admin> Automatic processes> Attachment quota watch notification	No Change	Yes	System admin> Automatic Processes> Exceeded Attachment Space Email Notification
System admin> Automatic processes> Catalog price update	No Change	yes	System admin> Automatic Processes> Change Library Price Email Notification
System admin> Automatic processes> Clean up approval process	No Change	Yes	System admin> Automatic Processes> Restart or Stop Approval Process
System admin> Automatic processes> Clean up background jobs	No Change	Yes	System admin> Automatic Processes> Purge Past Background Job Results
System admin> Automatic processes> Clean up background reports	No Change	Yes	System admin> Automatic Processes> Purge Past Background Reports
System admin> Automatic processes> Clean up overdue item evaluation	No Change	Yes	System admin> Automatic Processes> Purge Overdue Optional Course Evaluations
System admin> Automatic processes> Coupon expiration notification	No Change	Yes	System admin> Automatic Processes> Coupon Expiration Email Notification
System admin> Automatic processes> Curriculum/Program clean-up	No Change	Yes	System admin> Automatic Processes> Curriculum/Program Maintenance
System admin> Automatic processes> Evaluation synchronization	No Change	Yes	System admin> Automatic Processes> Course Evaluation and Follow-Up Surveys Email Notification
System admin> Automatic processes> External verification reminder	No Change	Yes	System admin> Automatic Processes> External Learning Verification Approval Reminder
System admin> Automatic processes> Jam groups notification	No Change	Yes	System admin> Automatic Processes> Send Jam Groups Invitation
System admin> Automatic processes> Item request clean-up	No Change	Yes	System admin> Automatic Processes> Purge Class Requests
System admin> Automatic processes> Item scheduling demand	No Change	Yes	System admin> Automatic Processes> Class Request Demand Met Email Notification
System admin> Automatic processes> Learning expiration	No Change	Yes	System admin> Automatic Processes> Learning Expiration Email Notification
System admin> Automatic processes> Learning plan notification	No Change	Yes	System admin> Automatic Processes> Learning Plan Email Notification
System admin> Automatic processes> Purchase order low balance notification	No Change	Yes	System admin> Automatic Processes> Prepaid Account Low Balance Email Notification
System admin> Automatic processes> Purge expired catalog items	No Change	Yes	System admin> Automatic Processes> Purge Expired Library Items
System admin> Automatic processes> Reset online item	No Change	Yes	System admin> Automatic Processes> Reset Online Course Progress
System admin> Automatic processes> VLS attendance processing	No Change	Yes	System admin> Automatic Processes> Process VLS Attendance
System admin> Automatic processes> Waitlist to request list	No Change	Yes	System admin> Automatic Processes> Move Users from Waitlist to Request List
System admin> Automatic processes> Scheduled offering delivery	No Change	Yes	System admin> Automatic Processes> Upcoming Class Reminder Email Notification
System admin> Automatic processes> Subscription expiration notification	No Change	Yes	System admin> Automatic Processes> Free of Charge Subscription Expiration Email Notification
System admin> Automatic processes> User requested scheduled offering notification	No Change	Yes	System admin> Automatic Processes> Requested Class Availability Email Notification
System admin> Automatic processes> Employee enrolment digest	No Change	Yes	System admin> Automatic processes> Manager Email Notifications for Enrolment Digest
System admin> Connectors> Admin connector	No Change	Yes	System Admin> Connectors > Administrator Connector
System admin> Connectors> Domain connector	No Change	Yes	System Admin> Connectors > Security Domain Connector
System admin> Connectors> Scheduled offering connector	No Change	Yes	System Admin> Connectors > Class Connector
System admin> Configuration> Certificate templates	No Change	Yes	System Admin> Configuration> Certificate of Completion Templates
System admin> Configuration> External request	No Change	Yes	System Admin> Configuration> External Learning Request
System admin> Configuration> Global variables	No Change	Yes	System Admin> Configuration> Global Application Settings
System admin> Configuration> Notification syntax	Relocated within System Admin>Manage Email Notifications	Yes	System Admin> Manage Email Notifications >Email Notification Tags
System admin> Configuration> Notification templates	Relocated within System Admin>Manage Email Notifications	Yes	System Admin> Manage Email Notifications >Email Notification Templates
System admin> Configuration> Record configuration	No Change	Yes	System Admin> Configuration> Entity Configuration
System admin> Configuration> User password	Relocated within System Admin> Security	Yes	System Admin> Security > User Password Settings
System admin> Custom columns	No Change	Yes	System Admin> Custom Fields
System admin> Custom columns> Class	No Change	Yes	System Admin> Custom Fields > Cohort
System admin> Custom columns> Scheduled offering	No Change	Yes	System Admin> Custom Fields > Class
System admin> Tools	No Change	Yes	System admin> System Management Tools
System admin> Tools> Admin password	Relocated within System Admin> Security	Yes	System Admin> Security > Expire All Administrator Passwords
System admin> Tools> Direct link	No Change	Yes	System Admin> System Management Tools> Generate Direct Link
System admin> Tools> AICC import	No Change	Yes	System Admin> System Management Tools> AICC Import (Legacy)
System admin> Tools> Legacy SCORM import	No Change	Yes	System Admin> System Management Tools> SCORM Import (Legacy)

 References:

Old UI menu navigation	New UI menu navigation	Terminology Change	New Terminology
References> Learning> Class Status	Relocated within References > People Management	Yes	References > People Management > Cohort Statuses
References> Learning> Registration Status	No Change	Yes	References> Learning Activities> Registration Statuses
References> Learning> Schedule Blocks	No Change	Yes	References> Learning Activities> Resource Block Types
References> Learning> Subject Areas	No Change	Yes	References> Learning Activities> Categories
References> Learning> Training Request Period	Relocated within References> Training Planner	Yes	References> Training Planner> Training Request Periods
References> System Admin> Esig Meaning Code	Relocated to References> Manage User Learning	Yes	References> Manage User Learning> E-signature Meaning Codes
References> User Management> Employee Class	No Change	Yes	References> People Management> Employee Classes
References> User Management> Employee Status	No Change	Yes	References> People Management> Employee Statuses
References> User Management> Regular Temp	No Change	Yes	References> People Management> Regular or Temporary
References> User Management> Security Clearance Type	No Change	Yes	References> People Management> Security Clearance Types

 Connectors:

Old UI menu Navigation	New Location Change	Terminology Change	New Terminology
System admin> Configuration>Connectors settings>	System admin> Connectors> Connector settings	No	No
System admin> Connectors> Domain connector	System Admin> Connectors > Security Domain Connector	Yes	Security Domain Connector
System admin> Connectors> Scheduled offering connector	System admin> Connectors> Scheduled offering connector	No Change
System admin>Tools>Download Connector Templates	System admin> Connectors> Download Connector Templates	No Change

Below are some of the removed features and also mentioned the drawbacks and limitations on the New Admin UI.

6.Removed features:

• Administrator Power Search bar with command and keyword search


• Related configuration.


• Guide Me Mode and Recommended.


• Welcome to Success Factors on Home page.


• Organization Group(Customers can create an Organization Custom Field to manage grouping)


• External Reports


• Purchasing Assistant(An administrator can purchase on behalf of a learner using proxy mode)


• Registration Assistant


• Chargeback Adjustment tool within Commerce (functionality is available via other means)


• Admin Ability to rate item.


• Organisation Dashboard.


• Performance main menu Talent Profile Competency Assessment Performance references (Competency Categories, Competency Sources, Competency Types)

7.Drawbacks and Limitations:

• 'Recents' is not on the new Learning Administration UI (Planned for future release)


• 'Bookmarks' is not on the new Learning Administration UI.


• There is no ability to type in a filter for tabular data such as Catalog > Items.


• The "Help" button is not navigating to context sensitive sections.


• The menu width cannot be changed.


• The ability to sort off a date field in different entities is not supported.


• Old terminology is still appearing in certain locations.

This covers most of the highlights on the New Administrator Navigation Components, Entity Navigation Components, Table and Table Toolbar along with the details of Current menu navigation and terminology mapped to the new menu navigation structure. I have also mentioned the removed features and some of the Drawbacks and Limitations on the New UI. I hope this blog will be helpful to everyone.

Please find the below some important links on UI:

Setup navigation to Learrning Administration in Bizx-
https://apps.support.sap.com/sap/support/knowledge/public/en/2705153

Learning Administration Interface Flash Replacement-
https://apps.support.sap.com/sap/support/knowledge/public/en/2773617

https://blogs.sap.com/2020/04/28/a-complete-guide-to-successfactors-lms-new-admin-ui-navigation-chan...

https://blogs.sap.com/2019/04/29/learning-admin-interface-in-successfactors-journey-of-change-and-ou...

 

Thank you for reading and have a great day:-)