- SAP Managed Tags
In this blog, we will see how to manage compensatory off with Time Type and Time Account type (Time account balances).
- Employees who work on public holidays can be compensated by taking the next day off or by working a period equal to their regular hours if they come to the office to work.
Problem Statement:
The business requirement is to capture the compensatory time only through absence management. Also, we need to show the time account balance for comp off in the time detail portlet of the employee, so we need to create both a time type and a time account type and control the time account balance for both attendance on holiday and leave requesting against comp off via an accrual rule.
Employee will first earn one day. If the employee worked during the public holidays or weekend, then the earned leave will be used as compensatory time by taking the next day off or through a 30-day period.
If the employee does not use the earned leave within one month of the period, it should be automatically deducted from the time account.
- Since we are not using a time sheet application, it was difficult to validate if the employee worked on holidays or at the weekend.
Solution Provided:
After validating all the challenges and available solutions, I have developed the below solution for my organization, where we can achieve this objective by creating a time type, time account type and accrual rule for Comp Off.
Now let’s go into details of each process step.
Create a new leave type(time type): compensatory off
Admin Centre > Manage Data> Create New > Time Type
The permitted fraction for unit day should be only full day booking allowed. Duration Displayed According to Deduction Quantity.
Consider holiday should be NO.
Create a new (Time Account Type)—Compensatory off
Account creation Type as Permanent
Level of Accrual Automation as Automatic Accrual Creation
Balance cannot fall below as -1.
Create an accrual rule and attach it to the accrual rule, hiring rule, and termination rule field in Time Account Type.
The rule condition used to check if the employee start date is equal to today then posts the time account balance equal to 2.
The following else if rule is used to automatically deduct earned compensatory leave if the employee does not use it within the next 30 days.
If there is no request is created on today, then the else condition will post 0 in time account balance.
Use the condition values to restrict the custom field to only being visible for the Comp Off time type.
The Above rule used to restrict if an employee had requested it in the past.
The Above Take rule validates that if the Requesting Type field is empty.
The Above Take rule restricts if the employee tries to request more than two days.
A sample screenshot of the time account balance before requesting
One day a request is raised on a non-working day, and the request is approved
Sample Screenshot of Account Posting Before the Accrual
In the above screenshot, you can see that the system will run the accrual daily and check for the request; if no request has been created, the system will post 0 for the day.
If an employee requests to work on a holiday, the system will deduct one day from the quantity, making it -1.
Sample Screenshot of Account Posting After the Accrual
In the above screenshot, you can see that if the employee raises the request to work on weekdays,
system will post the accrual as 2 days. and add the old balance of -1 and post the current balance as 1.
In the above screenshot, you can see that this employee earned 1 day of compensatory leave and can use the earned leave within the next 30 days.
Conclusion:
As a result of reading this blog, you will be able to manage the compensatory schedule only with time type and time account type.
I hope you all will like this write-up and help the new consultants contribute more to their organization. Please review this article and share your feedback if you find it useful.
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