Workflow for document post from Reprocess bank statement app

[Linhv]

Hi all,

In Reprocess bank statement items app, my client has a requirement to trigger workflow for a document if it posts to AP/AR items since it will affect subledger and needs approval. Do we have a workflow for this case in Public Cloud? Thank you.

Regards

Leslie

[Edrilan_Berisha]

Hi Leslie,

I never heard about the "Preprocessing Bank Statement Items app". I am curious if you share more details about that app. I know only the Reprocessing Bank Statement Items app, but as the name suggests, you do post-processing.

I have problems to really understand your issue, which could be because of the language barrier, I don't know. But what exactly do you need? 

My current understanding is:

Bank statement is uploaded to the system, you post in on supplier or customer account and then you want to go into the Reprocessing Bank Statement Items app and do the clearing manually. And this last part should happen only for a specific user or what?

Best,

Edrilan

[Jeremy_Deo]

Hello dear user,

And thank you for asking your question in the SAP Community blog.

In SAP S/4HANA Cloud Public Edition, there isn’t a standard workflow that gets triggered directly from the Preprocess Bank Statement Items app when an item posts to AP or AR. This app is mostly designed for efficiency and automation, so there’s limited room to add approval steps in the middle of that process.

That said, your client’s requirement to have an approval step when a bank statement hits AP/AR makes sense from a control perspective, especially since it impacts the subledger. Unfortunately, there's no out-of-the-box workflow option for that specific scenario in the Public Cloud.

What you can do instead:

One workaround is to route those items through manual journal entries instead. For example, if the bank statement item looks like it’ll post to AP/AR, the user could flag it for manual handling. Then someone can post it using the Post General Journal Entries app, where you can activate a standard workflow for approvals (this is based on scope item J59 - Journal Entry Verification).

But just to be clear: there’s no workflow trigger available during bank statement processing itself, and there’s no extensibility hook (like a BAdI) that would let you build one.

I hope this will help you answer your question.

Best regards,

Jeremy

[Bhawesh]

Dear Customer,

You can use the App Manage Processing Rules - For Bank Statements to create and manage processing rules to perform G/L and AP/AR account postings.

Kind regards,

Bhawesh

[Linhv]

Hi Jeremy,

Thanks for your suggestion. However, if we use Post General Journal Entries app, we just can only in GL account, not AP/AR account. So we can not use this app to trigger the workflow.

Regards, 

[Linhv]

H Bhawesh, Thanks for your suggestion. Actually my client does want to trigger AP/AP account posting here so can I ask a bit details how we can use processing rules in this case? Could you advise more? Thank you.

[Anita_Ahmadpour]

Hi @Linhv,

As to your question about how to use the processing rules, have a look at the following help content: 

- Manage Processing Rules - For Bank Statements

- How to Create Processing Rules (see also the two videos at the very end of this page)

I hope this info helps as a first start. 🙂 

Best regards,
Anita 

[Linhv]

Hi Anita, The question is not regarding how to use processing rules, it is about user wants to control the posting to supplier from Reprocess bank statement item app. So normally when making payment in Automatic payment, it will posts Dr supplier / Cr Bank offset. When importing the Bank statement, it will clear Bank offset account if the memo line has sufficient information. In case it cannot clear Bank offset account, user will go to Reprocess bank statement item to pick up the line of Bank offset account to be cleared. However, in Reprocess bank statement item, user may wrongly change Account type to supplier and post to AP account. My client wants to avoid this case, so they ask if there is a control point like workflow if it posts to supplier in Finance (not through Supplier invoice), it will trigger the approval process. Hope it is clear. Thank you.